Features
All 33 featuresSee the work while it happens.
DashboardYour team's week at a glance, Monday to Sunday
Live FeedEliteSee who's tracking time right now, and on what
ScreenshotsStandardVisual proof of work, captured automatically
AppsWhich apps each tracked session used
URLsThe websites behind the tracked time
Screen RecordingsEliteFull session video, beyond a screenshot
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Dashboard
The team dashboard: this week's hours, today's performance, top members, ongoing tasks, top projects and the most used apps and websites.
View DashboardInsightful alternatives
Insightful alternatives make sense when analytics aren't the whole job. Insightful tracks time, apps and websites, blurs screenshots by default, and lists payroll and invoicing as coming soon. Staffic tracks time on projects and tasks with screenshots and activity levels, and adds payroll and client invoices on Elite. Every Insightful fact below comes from Insightful's own website.
Quick verdict
The short answer
Choose Staffic if you want time tracking with screenshots you can read, keyboard and mouse activity levels, and payroll and client invoices on Elite. Choose Insightful if you want workforce analytics such as capacity and productivity trends, screenshots blurred by default, and automatic time capture with no timer to start.
Best for teams that track, review and pay for work in one app.
Best for operations teams that want workforce analytics across many seats.
Feature by feature
18 rows in 5 topics. Every competitor fact links to its source.
| Feature | Free for 3, then $5.50 | InsightfulFrom $8.00 per seat |
|---|---|---|
| Plans and price3 rows | ||
| Free plan | StafficFree forever for up to 3 members | InsightfulNot listed; 7-day free trial1 |
| Lowest paid plan, billed yearly | StafficStandard, $5.50 per user ($1.00 during the current offer) | InsightfulWorkforce Analytics, $8 per seat1 |
| Billed monthly | StafficStandard, $7.50 per user | InsightfulOn select plans; price not listed1 |
| Screens and activity7 rows | ||
| Screenshots | StafficStandard and Elite, as taken | InsightfulWorkforce Analytics, blurred by default12 |
| Screenshot rate | Staffic2 per 10 minutes on Standard; 1, 2 or 3 on Elite | InsightfulAn interval you set; up to 120 an hour with a $3 add-on21 |
| On-demand screenshots | StafficElite (instant screenshots) | Insightful$4 per seat add-on1 |
| Screen recordings | StafficElite, in beta, kept 7 days | Insightful$4 per seat add-on1 |
| Keystroke logging | StafficNone; an activity level, not what's typed | InsightfulNone at any tier2 |
| Apps and websites | StafficEvery plan | InsightfulWorkforce Analytics1 |
| Active and idle time | StafficIdle after 50 seconds without input | InsightfulActive and idle time, idle time alerts1 |
| Time and attendance3 rows | ||
| Time on projects and tasks | StafficA desktop timer on a project and task, every plan | InsightfulCaptured from desktop activity; manual entries go to an approver34 |
| Clock in and out | StafficStandard and Elite: each day's first and last tracked session | InsightfulAutomatic or manual1 |
| Timesheet approval | StafficElite | InsightfulTimesheets to review, approve and export3 |
| Payroll and billing2 rows | ||
| Payroll | StafficElite: hourly, monthly and fixed pay from tracked time | InsightfulComing soon1 |
| Client invoices | StafficElite | InsightfulComing soon1 |
| Platforms and data3 rows | ||
| Desktop apps | StafficWindows, macOS and Linux | InsightfulWindows, macOS and Linux2 |
| Data kept | StafficScreenshots 365 days, recordings 7 days | Insightful24 months on every plan1 |
| MCP server for AI assistants | StafficEvery plan; read-only or read and write keys | InsightfulEvery plan, read-only5 |
We read each company’s public pricing, download and help pages and note the date we checked each one. “Not listed” means the pricing page did not mention the feature on that date. Staffic prices come from the Staffic plans API, the same source as the Staffic pricing page.
Key differences
Five differences that change which tool fits. Pick one to read it and see it in Staffic.
Insightful takes screenshots at an interval you set and blurs every one by default; a $3 add-on raises the rate to 120 an hour. Staffic shows each screenshot as taken, with its project, task and activity level, and only while the timer runs. Standard takes 2 per 10 minutes; Elite takes 1, 2 or 3.
Insightful's plan table lists payroll and invoicing as coming soon. Staffic Elite works out hourly, monthly and fixed pay from tracked time, records each payment, and adds clients and invoices.
Insightful captures hours from desktop activity and sends manual entries to an approver. In Staffic, members start the desktop timer on a project and task, and nothing is recorded until they do. Timesheet approval is on Elite.
Insightful sells screen recording and on-demand screenshots as add-ons at $4 per seat a month each. Staffic includes both on Elite: screen recordings, in beta and kept for 7 days, and instant screenshots.
Insightful's Workforce Analytics plan is $8 per seat a month billed yearly, after a 7-day free trial; its pricing page lists no free plan. Staffic is free for up to 3 members, and Standard is $5.50 per user billed yearly.
FAQ
Short answers to what teams ask before they switch.
Explore the live demoIt depends on what you're missing. If you need payroll and client invoices from tracked time, Staffic has both on Elite, while Insightful lists them as coming soon. If you want a timer-based tracker with optional blur, Hubstaff says it can blur screenshots, apps and URLs. Both facts come from their own sites on October 12, 2026.
Yes. Staffic is free for up to 3 members, with time tracking on projects and tasks, keyboard and mouse activity levels, and apps and URLs. Insightful's pricing page lists no free plan; it offers a 7-day free trial with no credit card, checked on October 12, 2026.
Insightful's Workforce Analytics plan is $8 per seat per month billed yearly, according to its pricing page on October 12, 2026. Workflow Optimization (in beta) is $12 and the Combo plan is $16, and screen recording and on-demand screenshots are $4 add-ons. Staffic Standard is $5.50 per user per month billed yearly ($1.00 during the current offer, until September 12, 2027).
Not yet. Insightful's plan table lists payroll and invoicing as coming soon, as of October 12, 2026. Staffic Elite pays members from tracked time, hourly, monthly or fixed, and adds clients and invoices.
Both can. Insightful blurs every screenshot by default, and Hubstaff offers an option to blur screenshots, apps and URLs. In an Insightful vs Hubstaff check on October 12, 2026, both sites also say they don't log keystrokes. Staffic has no blur setting: it shows screenshots as taken, only while the timer runs, and members see their own.
No. Insightful says it logs no keystrokes at any tier and captures no message content or audio. Staffic doesn't either: its desktop app records how active the keyboard and mouse were in each tracked session, as a percentage, not the keys pressed.
Yes. Insightful lists Windows, macOS and Linux for its desktop app, as of October 12, 2026. Staffic also runs on all three: Windows 10 or later, macOS 12 Monterey or later, and Debian-based Linux with a .deb package.
Free for up to 3 members
Create a Staffic workspace, invite your team and see timesheets, activity levels and apps in one place.
Insightful is a trademark of its owner. Staffic is not affiliated with, endorsed by or sponsored by Insightful. Details about Insightful come from its public website on the dates listed and may have changed since, so check insightful.io for current plans and prices. Staffic prices come from the Staffic plans API.
Spotted something out of date? Tell us and we will correct it.
