Software teams
Estimates you can check
Give each task an ETA, track against it from the desktop app and see which tasks ran over. It's a project management time tracker that shows the gap, not just the hours.
Projects & billingFree, Standard and Elite
Tasks
Tasks and a time tracker: project management with real hours
Staffic Tasks breaks each project into work your team picks in the desktop timer. Every task carries an estimate, assignees, a due date and a priority, and shows the time actually worked. Managers see who is on what in table, board, Gantt, calendar and workload views.
- Free for up to 2 members
- No credit card
1/8Switch to Board
- Views
- Table, Board, Gantt, Calendar and Workload
- Estimates
- ETA in hours and minutes per task
- Time worked
- From the desktop timer, per task
- Assignees
- One or more members per task
- Desktop apps
- Windows, macOS and Linux
- Plans
- All plans, including Free
In short
What is Staffic Tasks?
Staffic Tasks is where your time tracker, project management and task list meet: every task belongs to a project and records the hours worked on it. Members pick a project and task in the desktop app, so time lands on the right work. Managers compare each task's estimate with the time worked and spread work across the team, on every plan including Free.
How it works
From task to time worked
Time tracking for project management works when the hours land on the right task. Here is how Staffic does it.
- 01Create the taskIn Tasks or inside a project, add a name and the project, plus an ETA, due date, priority and labels if you like.
- 02Assign peopleAdd one or more assignees. Members see only the tasks assigned to them.
- 03Track the timeAssignees pick the task in the desktop app and start the timer. The time adds up on the task and its project.
- 04Compare and closeCheck time worked against the ETA, then move the task to Completed on the board or in its details.
Tasks
Track time spent on tasks, in the view that fits
Your time tracker, project management and task list share the same data, so every view shows real hours.
Time tracking and project management share one list here. Switch between Table, Board, Gantt, Calendar and Workload and your project and member filters stay in place.
- Board: drag cards between To do, In progress and Completed
- Table: time worked, ETA and assignees for each task
- Gantt and Calendar: tasks by due date
A task needs a name and a project. Add an ETA in hours and minutes, a due date, a priority and labels when they help, then assign people from the table or the task itself.
- ETA hours and minutes (optional)
- Priority: Low, Medium or High
- Labels such as Bug, Client or Sprint
Each task shows its ETA, the time worked and the share used, with a warning once the work passes the estimate. Members can ask for more or less time through ETA extension, with a reason an admin approves or rejects.
- Progress bar from time worked against the ETA
- Credits on completed tasks: ETA minus time worked
- Subtasks, attachments and comments inside each task
The Workload view counts each member's tasks by status in a chart, then lists their tasks with the share already done. Unassigned tasks are listed too, so you can spot work without an owner.
- To do, in progress and done counts per member
- Share of each member's tasks already done
- A list of unassigned tasks
The Staffic desktop app lists the tasks assigned to each member on their projects. They choose one and start the timer, and the time shows on the task, its project and their daily timesheet.
- Windows, macOS and Linux
- Only the tasks assigned to that member
- Time worked adds up on the task
Showing Five views of the same tasks.
1/5Switch to Board
Control and privacy
You decide who sees which tasks
Tasks record time only while a member's timer runs on them.
- Admins see every task, and members see only the tasks assigned to them
- An Access control role with Tasks lets a member see and assign every task
- Members can add tasks to the projects they're assigned to
- Admins and roles with full Tasks access set and edit each ETA
- Members ask for more or less time through ETA extension, and admins approve or reject it
- Filtering by several members at once works on every plan
Set it up
How to set up time tracking task management in Staffic
Five steps take you from an empty task list to time worked on every task, on any plan.
Every task belongs to a project, so start with one: a name, a start date and a status.
See ProjectsProjects › New projectEnter the task name and pick the project. ETA hours and minutes, a due date, a priority and labels are optional.
Tasks › New taskAdd one or more assignees from the task table or the task's details.
Tasks › Task details › AssigneesEach member installs Staffic on Windows, macOS or Linux, picks the task and starts the timer.
Download StafficCheck time worked against each ETA, and filter by project, member or status.
Tasks › Table
1Projects › New project
Compare
Tasks, Projects or Performance
Time and project tracking software answers different questions on different screens. Here is where each one fits.
Swipe the table to compare
| Compare | TasksThis page | ProjectsThe whole project | PerformanceEstimates per member |
|---|---|---|---|
| Answers | Who is on what, and how long each task took | How a whole project is going: status, hours and budget | How each member's time compares with their task estimates |
| Time shown | Time worked and ETA per task | Spent hours per project | Time worked, total ETA and credits per member |
| Plans | All plans, including Free | All plans, budgets included | Every plan |
| Link | You are here | Projects | Performance |
Specs and terms
Tasks at a glance
The facts behind the feature, and what each number on the Tasks page means.
Specifications
- Views
- Table, Board, Gantt, Calendar, Workload
- Statuses
- To do, In progress, Completed
- Task fields
- Name, project, ETA, due date, priority, labels, description
- Priority
- Low, Medium, High, or none
- Inside a task
- Subtasks, attachments, comments and an activity log
- Assignees
- One or more members per task
- Estimate check
- Share of the ETA used, with a warning past it
- Credits
- ETA minus time worked, shown for completed tasks
- Filters
- Project, member, status (Table) and created date
- Several members at once
- Every plan
- Desktop apps
- Windows, macOS and Linux, listing each member's assigned tasks
- App path
- Tasks
- ETA32h 0m
- The estimated time for a task, in hours and minutes.
- Time worked1h 25m
- All time tracked on the task so far, by every assignee.
- Credits
- On completed tasks, the hours left on the ETA when the work ended. A negative number means the task ran over.
- Workload16 tasks, 94% done
- A member's tasks counted by status, with the share already done.
- Unscheduled33
- Tasks without a due date, listed under the calendar until someone sets one.
- ETA extensionIncrease Time
- A member's request to raise or lower a task's ETA, with a reason, for an admin to approve or reject.
Who it’s for
Task tracking for every kind of team
For teams that want the plan and the hours in the same place.
Agencies and studios
Client work broken into tasks
Split each client project into tasks, assign them, and check the time worked on each before you bill.
Freelancers
Know where the hours went
Working for several clients? Pick the task when you start the timer, and your daily timesheet shows the day on a timeline.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Tasks cost?
Tasks is included on every plan, Free included. You pay per active user only when your team grows past 2 members.
Compare every planFree
For freelancers and small teams, up to 2 members
$0forever
Get started free
No card needed.
Includes TasksEvery core feature, for teams of up to 2 members.
Standard
Everything in Free, without the 2 member limit
Offer price until October 30, 2026, then $7.50
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes TasksEverything in Free without the 2 member limit.
Elite
For organizations running payroll, billing and approvals
Offer price until October 30, 2026, then $10
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes TasksEverything in Standard, plus Screen Recordings, Invoices, Clients and 1 more.
Prices in USD per active user. Billed monthly, Standard is $9.50 and Elite is $13 per user.
Can I assign multiple people to one task?
Yes. A task can have as many assignees as you need, and each of them can track time against it from the desktop app. The task's Time worked adds up everyone's hours, and the Workload view counts the task for each assignee.
How do estimated hours compare with actual hours?
Each task shows its estimate (ETA) next to the time worked, with a progress bar and a warning once the time passes the estimate. Filter the table to Completed and a Credits column shows the hours left on each ETA, negative when a task ran over. Members can ask for more or less time through ETA extension, and admins approve or reject it.
Does the calendar show tasks by due date?
Yes. The Calendar view places each task on its due date, marked To do, In progress, Completed or Overdue. Tasks without a due date are listed below it under Unscheduled, and the Gantt view draws each task from its created date to its due date.
How do I link tracked time to a project and task?
Pick the project and task in the Staffic desktop app before you start the timer, and every minute is saved against both. Manual time added in the web app asks for a project and, if you want, a task. Time on a task always counts toward its project.
Can I see time spent per task in reports?
Yes. The Tasks table lists the time worked on every task on every plan, and admins can filter it by project, member and status. The Performance report compares each member's time worked with the total ETA of their tasks.
How do I create tasks and projects in Staffic?
Create the project first under Projects, New project, with a name, start date and status. Then click New task in Tasks and give the task a name and project, plus an optional ETA, due date, priority and labels. Members can add tasks to the projects they're assigned to.
Does task time roll up into invoices?
Yes, through the project. Hours tracked on any task count toward the project's billable amount at its hourly rate or rates per person, on every plan. On Elite, an invoice line linked to the project fills in the amount not yet invoiced.
Can members track time from the desktop tracker?
Yes. The Staffic desktop app for Windows, macOS and Linux lists the tasks assigned to each member on their projects, and they start the timer on the one they're working on. The time then shows on that task in the web app.
How much does it cost to use Tasks?
Every plan includes Tasks. Free covers up to 2 members. Standard is $7.50 per user per month billed yearly ($3.80 during the current offer, until October 30, 2026) or $9.50 billed monthly, and Elite is $10.00 per user per month billed yearly ($4.80 during the current offer, until October 30, 2026) or $13.00 billed monthly.
Explore more
Explore more features
Projects
Projects tracks time per project, task and member, with status and task progress, plus budgets and billing on every plan.
Daily Timesheet
Staffic's daily timesheet shows one member's tracked sessions for a day on a timeline, with project, task, start and end times and the day's total.
Performance
Performance compares each member's time worked with the estimates on their completed tasks, so you see who runs over and who has room.
Clients
Clients holds each client's profile, projects and invoices, so hours on billed projects become billable time you can invoice.
Time & Activity Report
The Time & Activity Report shows each member's time worked, average activity, active time and neutral time for every day you pick.
Employee Time Tracking
Staffic tracks employee time on projects and tasks with desktop apps, then turns it into timesheets, reports and approvals. Free for up to 2 members.
Free for up to 2 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No card for Free
- 7-day trial on paid plans
- Windows, macOS, Linux
