Projects & billingElite plan

Invoices

Invoice management tool for sending and tracking client invoices

Staffic Invoices keeps every client invoice in one list with its status, amount paid against total and due date. Email an invoice and your client gets a link to view it in any browser, then record payments as they arrive. It's for agencies and service teams that bill clients, on the Elite plan.

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Pay per active user

app.staffic.ioStaffic Invoices

Staffic Invoices: 20 invoices, $22,944.00 paid, $3,295.00 outstanding and 2 overdue, filtered by status

1/8Filter by Overdue

Statuses: Draft, Sent, Partially Paid, Paid, Overdue
Client view: A link that opens in any browser
Payments: Record full or partial payments
Currency: Pick a currency for each invoice
Export: Download any invoice as a PDF
Plans: Elite

In short

What is Staffic Invoices?

Staffic Invoices is the invoice management tool inside the Staffic time tracker. An invoice moves from Draft to Sent when you email it, then to Partially Paid or Paid as you record payments, and it's flagged Overdue once the due date passes. Summary cards show total paid, outstanding and overdue, and each client gets a link to view their invoice in a browser. It's on the Elite plan.

Updated October 14, 2026By the Staffic team

How it works

From draft to paid

An invoice tracking system in four steps, on the same page as your clients and projects.

01Add the clientSave the client's name and email once under Clients, with phone and office location if you need them.
02Create the invoicePick the client, set the due date and currency, add lines and taxes, and save it as a draft.
03Send itEmail it from Staffic or copy its link. The status changes to Sent.
04Record paymentsRecord each payment as it arrives. The invoice shows Partially Paid, then Paid.

Invoice management tool

Every invoice, its status and what's still owed

The Invoices page lists every invoice with its client, issued and due dates, amount paid against total and status. Search by client or invoice number, or filter by status.

Four cards sit above the list: Total Invoices, Total Paid, Outstanding and Overdue. They change as you send invoices and record payments.

Filter by Draft, Sent, Paid, Partially Paid or Overdue
Overdue due dates show in red
Sort by number, client, dates, amount or status

Send an invoice by email from Staffic and its status moves to Sent. The email gives your client a private link to view the invoice in any browser, with the bank details and payment instructions from your Invoice settings. The Send dialog also shows the shareable URL to copy.

Email goes to the client's saved address
Copy the shareable URL to send it yourself
No client account needed to open it

See Settings

When money arrives, record the amount, date and a note. Staffic adds it to the amount paid, sets the status to Partially Paid or Paid, and logs it in the invoice history next to each status change.

Amount, date and notes for each payment
Status follows the amount paid
Every send, payment and status change in the history

Read the Invoices guide

Each invoice holds Service or Product lines, two named taxes and one discount. Link a line to a project and Staffic fills in the part of the project's billable amount that earlier invoices haven't billed yet, from its tracked hours or its fixed fee.

Taxes and discount as a percent or a fixed amount
Tick which taxes apply to each line
Optional PO number and an editable invoice number

See Projects

Each client's page lists their previous invoices with paid against total and status, under totals for billed, paid and outstanding. It's the quickest way to see who still owes you before a follow-up.

Previous invoices per client
Total billed, paid and outstanding
Start a new invoice from the client's page

See Clients

app.staffic.io

1/3Filter by Overdue

Control and privacy

You decide who handles invoices

Invoices is an admin page. A client sees only the invoice behind their own link.

Admins manage invoices, and custom roles do once you give them Invoice access in Settings, Access control
Each client link carries its own access key, so only people with the link can open that invoice
Invoice settings holds the business details, bank details and payment instructions shown to clients
Editing an invoice keeps its status, payments and created date
Archived clients drop out of the client list for new invoices

Set it up

How to set up invoicing in Staffic

Five steps take you from your business details to your first recorded payment on the Elite plan.

Add your address, contact details, VAT number, bank details and payment instructions.
Settings › Invoice settings
Create each client with a name and email address.
See ClientsClients › Add client
Choose the client, check the invoice number, set the dates and currency, then add lines, taxes and a discount.
Invoices › New invoice
Send the invoice to the client's email or copy the shareable URL.
Invoice › Send email
Record each payment with its date. Outstanding and Overdue update on the summary cards.
Read the Invoices guideInvoices › Record payment

app.staffic.io/user/settings/invoice-settings

Staffic Invoice settings: business address, phone, email, website and VAT number, with a live preview

1Settings › Invoice settings

Compare

Invoices or Payroll

Money in and money out live side by side in Staffic. Here is what each one tracks.

Swipe the table to compare

Invoices or Payroll
Compare	InvoicesThis page	PayrollWhat you pay your team
Tracks	What clients owe you	What you owe members
Amounts from	Lines you add, or a project's billing amount	Tracked hours times pay rate, salaries, one-time amounts
Rates	Project rates and member bill rates	Member pay rates and salaries
Recording	Record payment, with a date and note	Mark as paid, with a payment reference
Statuses	Draft, Sent, Partially Paid, Paid, Overdue	Pending, then in History once paid
Plans	Elite	Elite
Link	You are here	Payroll

Specs and terms

Invoices at a glance

The facts behind the feature, and what each number on the Invoices page means.

Specifications

Statuses: Draft, Sent, Partially Paid, Paid; Overdue once the due date passes
Line items: Service or Product, quantity times unit price
Taxes: Two per invoice, each a percent or a fixed amount
Discount: A percent or a fixed amount, taken off before tax
Currency: One currency per invoice
Invoice number: Generated in sequence, editable
Client link: Opens in any browser with its own access key
Payments: Amount, date and notes; partial payments allowed
Export: PDF download
Summary cards: Total invoices, total paid, outstanding, overdue
App path: Invoice
Plans: Elite

Invoice NumberDe-1010: The invoice's ID. Staffic suggests the next one in sequence, and you can change it.
Paid Amount$200.00 / $1826.33: What the client has paid so far against the invoice's grand total.
Partially PaidPartially Paid: The status after a payment that covers part of the grand total.
Overdue1: Sent or partially paid invoices whose due date has passed. The card counts them and the list shows their due dates in red.
DraftDraft: An invoice you've saved but not sent. Sending it by email changes it to Sent.

Who it’s for

Invoice tracker software for teams that bill clients

For teams that need invoice control software next to the hours behind each bill.

Agencies and studios

Know which clients still owe you

Outstanding and Overdue sit above the list, and each client's page shows what they were billed and what they've paid.

Freelancers

Bill a client from a project's hours

Link an invoice line to a project and Staffic fills in what's still unbilled: tracked time at the project's hourly rate, or its fixed fee, minus earlier invoices.

Law firms

Invoices clients open without an account

Clients open the invoice from a link in their email, which also carries your bank details and payment instructions.

Customer stories

What our users say

Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.

Try Staffic for free

★★★★★

“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”

LMLucas MeyerFounder

Pricing

How much does Staffic Invoices cost?

Invoices is part of the Elite plan, with a 7-day free trial. You pay per active user.

Compare every plan

Free

For freelancers and small teams, up to 2 members

$0forever

Get started free

No card needed.

Without InvoicesThe core features, for teams of up to 2 members.

Standard

Everything in Free, without the 2 member limit

~~$7.50~~$3.80per user / month, billed yearlySave 49%

Offer price until October 30, 2026, then $7.50

Start 7-day free trial

Card at checkout. Cancel within 7 days and pay nothing.

Without InvoicesEverything in Free without the 2 member limit.

Recommended

Elite

For organizations running payroll, billing and approvals

~~$10~~$4.80per user / month, billed yearlySave 52%

Offer price until October 30, 2026, then $10

Start 7-day free trial

Card at checkout. Cancel within 7 days and pay nothing.

Includes InvoicesEverything in Standard, plus Screen Recordings, Clients and Payroll.

Prices in USD per active user. Billed monthly, Standard is $9.50 and Elite is $13 per user.

FAQ

Frequently asked questions

Answers about invoices in Staffic.

Read the Invoices guide

What is invoice management software?

Invoice management software, or invoicing software, keeps track of the invoices you send: who owes what, which are paid and which are late. As an invoice management tool, Staffic gives every invoice a status, an amount paid against its total and a due date, and its summary cards show total paid, outstanding and overdue.

How do I add taxes and discounts to an invoice in Staffic?

Each invoice has two taxes, Tax 1 and Tax 2, which you name and set as a percent or a fixed amount, plus one discount. Tick which taxes apply to each line. The discount comes off the subtotal first, and percent taxes are charged on the discounted amount.

Can I track invoice status as sent, paid, overdue or cancelled?

Sent, paid and overdue, yes. An invoice starts as Draft, becomes Sent when you email it, and moves to Partially Paid or Paid as you record payments; it's flagged Overdue when the due date passes while money is still owed. There's no Cancelled status, but you can delete an invoice raised by mistake.

Can I create invoices from tracked hours?

Yes, through projects. Link an invoice line to a project with hourly billing and Staffic fills in its billable amount: the project's tracked hours times its hourly rate, or each member's hours times their bill rate. Amounts already on earlier invoice lines for that project, drafts included, are subtracted, so each invoice picks up only what hasn't been billed.

Does invoicing support multiple currencies?

Yes. You pick the currency for each invoice, so one client can be billed in euros and another in US dollars. Every amount on that invoice, including taxes and the grand total, shows in its currency.

Can I send invoices as a PDF or share link?

Both. Sending an invoice emails your client a link to view it in a browser, and the Send dialog shows the shareable URL so you can copy it. You can also download any invoice as a PDF from the list.

How do I keep client profiles and billing details organized?

Save each client once under Clients with a name and email, plus phone and office location if you like; invoices pick them from a list. Your own business details, bank account and payment instructions live in Invoice settings, so the invoice management application uses the same details every time.

Which software is best for invoicing?

It depends on where your billable work is recorded. If your team already tracks time in Staffic, its invoices sit next to the clients, projects and hours they bill for, which saves copying numbers between invoice management tools. If you need accounting ledgers or tax filing, pair Staffic with your accounting software.

How much does it cost to use Invoices?

The Elite plan includes Invoices: $10.00 per user per month billed yearly ($4.80 during the current offer, until October 30, 2026) or $13.00 billed monthly, with a 7-day free trial.

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