Remote contractors
Pay hourly contractors for approved time
Contractors track time in the desktop app, you approve their timesheets, and Hourly works out each day's pay from their rate.
Projects & billingElite plan
Payroll
Payroll management software for hourly pay, salaries and bonuses
Staffic Payroll works out what each member is owed from their tracked hours and pay rate, lists monthly salaries, and records one-time payments such as bonuses. You pay through your bank or payment service, then mark the payment as paid and Staffic keeps the history. It's for admins paying remote employees and contractors on the Elite plan.
- 7-day free trial
- Pay per active user
1/8Pick the members
- Pay types
- Hourly, monthly salary and one-time
- Hourly pay
- Time worked times the member's pay rate
- Approval
- Only approved time when approval is on
- Payment record
- Mark as paid, with an optional reference
- Export
- Payment history as a CSV file
- Plans
- Elite
In short
What is Staffic Payroll?
Staffic Payroll is the payroll management software inside the Staffic time tracker. It multiplies each member's tracked hours by their hourly pay rate, day by day, lists monthly salaries for the month, and records one-time payments such as bonuses. When timesheet approval is on, only approved time counts. Staffic doesn't move money or withhold tax: you pay through your usual channel, mark it as paid, and the member gets a payment statement by email.
How it works
From tracked time to a payment record
Payroll management system software usually starts from a spreadsheet of hours. Staffic starts from the hours your team already tracks.
- 01Set pay rates and salariesAdd an hourly pay rate, a monthly salary or both on each member's profile, in your organization's currency.
- 02Track and approve timeMembers track time in the desktop app. If you require timesheet approval, approve the days you'll pay.
- 03Review what's owedPayroll lists hourly pay day by day and salaries by month, with totals at the top.
- 04Pay and mark as paidPay through your bank or payment service, then mark the payments as paid. Each member gets a statement by email.
Payroll management software
One payroll for hourly pay, salaries and bonuses
Payroll has four tabs: Hourly, Monthly, Fixed and History. Each one starts from data Staffic already holds: tracked time, the pay rate and salary on each member's profile, and the payments you've marked.
Pick a date range up to yesterday and the members. Each day lists the members who tracked time, with time worked, pay rate and total pay, which is time worked times the rate. Pay with the project filter on All Projects, because marking a row paid closes that member's whole day.
- Mark one row as paid, or the whole list at once
- A check mark shows whether a member's time needs approval
- A member's day leaves the list once it's marked paid
Members with a monthly salary on their profile appear on the Monthly tab for the month you pick, with their time worked beside the salary for reference. Mark one salary or the whole month as paid.
- Salary amounts come from each member's profile
- Time worked shows next to each salary
- Paid members leave the month's list
The Fixed tab records a one-time payment: pick the member, optionally a project, enter the amount and currency, and add a note. The note is required, so every bonus or commission explains itself later in History.
- Choose the currency for each payment
- Link the payment to a project
- A note on every payment
When timesheet approval is on for everyone or for one member, Hourly pays only that member's approved time. Without approval, all tracked time counts except time a manager rejected.
- Turn approval on for the whole organization or per member
- Rejected time isn't added to pay
- The check mark on each row shows which rule applies
Staffic doesn't send money. Pay through your bank or payment service, then confirm in Staffic: the dialog shows the period, recipients and total, and takes an optional payment reference. The payment moves to History, where you can filter, total and export it.
- Optional payment reference, such as a transfer number
- Members get a notification and an email statement
- Hourly, Monthly and Fixed history, with CSV export
Showing Hourly pay from tracked time.
1/4Pick the members
Control and privacy
You decide who sees pay
Payroll is an admin page, so members don't open it. Each member hears about their own payments only.
- Admins open Payroll, and custom roles do once you give them Payroll access in Settings, Access control
- Admins set each member's pay rate and monthly salary on the member's profile
- Require timesheet approval for everyone or per member, so only approved time is paid
- Members get an in-app notification and an email statement for each payment marked as paid
- A payment marked as paid can't be undone, so History stays as recorded
Set it up
How to set up payroll in Staffic
Five steps take you from pay rates to your first payment record on the Elite plan.
Hourly pay and salaries use your organization's currency. Set it before you add pay rates.
OrganizationsOpen each member and enter their pay rate per hour, their monthly salary or both.
Members › Member details › Payment settingsTurn on Timesheet Approval if you'll only pay approved time. You can also switch it on for single members.
See Timesheet ApprovalSettings › Timesheets & approvalFilter by members and dates or month, and check time worked and totals.
Payroll › Hourly or MonthlyAfter you pay, confirm with an optional payment reference. The payment moves to History.
Read the Payroll guidePayroll › Mark as paid
1Organizations
Compare
Hourly, monthly or one-time pay
Payroll solutions software often handles one kind of pay. Staffic has three, and a member can have a pay rate, a salary or both.
Swipe the table to compare
| Compare | HourlyPay from tracked time | MonthlyFixed monthly salary | FixedOne-time payment |
|---|---|---|---|
| Amount | Time worked times the pay rate | The salary on the member's profile | The amount you enter |
| Period | Each day, up to yesterday | One month | When you send it |
| Approval | Approved time only, when approval is on | Not used | Not used |
| Currency | Organization currency | Organization currency | Any currency you pick |
| Good for | Hourly employees and contractors | Salaried staff | Bonuses, commissions and milestones |
Specs and terms
Payroll at a glance
The facts behind the feature, and what each number on the Payroll page means.
Specifications
- Pay types
- Hourly, Monthly salary and Fixed one-time payments
- Hourly pay
- Time worked times pay rate, per member per day
- Hourly dates
- Past days, up to yesterday
- Approved time
- Only approved time when approval is on; otherwise rejected time is left out
- Currency
- Organization currency for Hourly and Monthly; any currency for Fixed
- Payment reference
- Optional, up to 200 characters
- Fixed payment note
- Required
- Member updates
- In-app notification and email statement
- Export
- Payment history as CSV
- Tax and transfers
- Not included: pay and file taxes outside Staffic
- App path
- Payroll
- Plans
- Elite
- Pay rateBDT 20.00/hour
- What a member earns per hour of tracked time. Hourly multiplies it by time worked.
- Monthly salaryBDT 35000.00/month
- A fixed amount per month from the member's profile, listed on the Monthly tab.
- Total payableBDT 160000.00
- The sum of everything still unpaid on the tab you're viewing.
- Payment referenceBank transfer #REF-1234
- An optional note you add when you mark a payment as paid, such as a transfer number.
- Mark all as paid6 · BDT 160000.00
- Marks every payment on the list as paid in one step, showing how many and the total.
Who it’s for
HR payroll management software for teams paid in different ways
Most payroll software systems expect one kind of pay. These are the setups Staffic handles side by side.
Salaried staff
Close out monthly salaries
Everyone on a salary is listed for the month with their time worked beside it, so you can check before you mark the month paid.
Finance and ops
A payment record your accountant can use
History lists every payment with time worked, amount and who marked it paid, and exports to CSV for your accountant or payroll provider.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Payroll cost?
Payroll is part of the Elite plan, with a 7-day free trial. You pay per active user.
Compare every planFree
For freelancers and small teams, up to 2 members
$0forever
Get started free
No card needed.
Without PayrollThe core features, for teams of up to 2 members.
Standard
Everything in Free, without the 2 member limit
Offer price until October 30, 2026, then $7.50
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Without PayrollEverything in Free without the 2 member limit.
Elite
For organizations running payroll, billing and approvals
Offer price until October 30, 2026, then $10
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes PayrollEverything in Standard, plus Screen Recordings, Invoices and Clients.
Prices in USD per active user. Billed monthly, Standard is $9.50 and Elite is $13 per user.
What is payroll management software?
Payroll management software works out what each person is owed, records the payments and keeps a pay history. Staffic does this from data it already holds: tracked hours, each member's pay rate or monthly salary, and the payments you mark as paid. Unlike full payroll systems software, it doesn't withhold tax or send money.
What does payroll management software include in Staffic?
Staffic Payroll has four tabs: Hourly pay from tracked time, Monthly salaries, Fixed one-time payments and History. Around them you get member pay rates and salaries, approval rules for hourly pay, payment references, email statements to members and CSV export. Tax and benefits calculations aren't part of it.
Which Staffic plan includes payroll processing?
Payroll is on the Elite plan, and the server accepts payroll actions from Elite workspaces only. Time tracking itself works on every plan, including Free, so your hours are already there when you upgrade to run payroll.
How do hourly, salaried and one-time payments work in Staffic?
Hourly pay is time worked times the member's pay rate, listed for each day. Salaried members appear once a month with the salary from their profile. One-time payments are amounts you enter for a member, with a currency and a required note, for bonuses or commissions.
How does attendance feed into payroll?
Through tracked time. The hours a member tracks in the desktop app are the hours Hourly pays, and when timesheet approval is on, only approved time counts. Clock In/Out shows that same tracked time as daily attendance, so attendance and pay come from one record.
Can I see payables per member before paying?
Yes. Hourly lists each member's time worked, pay rate and total pay for every day in the range, and Monthly lists each salary for the month, with totals at the top. Filter by member, then mark one row or the whole list as paid. Keep the project filter on All Projects when you pay, because a paid row closes that member's whole day.
How do I run payroll for a remote team in Staffic?
Set each member's pay rate or salary, let the team track time in the desktop app on Windows, macOS or Linux, and approve timesheets if you require approval. Then open Payroll, check the totals, pay through your bank or payment service and mark the payments as paid. Hourly pay and salaries use your organization's currency, wherever members live.
Can I review payment history by member?
Yes. History has Hourly, Monthly and Fixed views: pick one or more members and a date range, or months for salaries, to see what they were paid, when and who marked it. Export the view as a CSV file for your records.
How much does it cost to use Payroll?
The Elite plan includes Payroll: $10.00 per user per month billed yearly ($4.80 during the current offer, until October 30, 2026) or $13.00 billed monthly, with a 7-day free trial.
Explore more
Explore more features
Time and Payroll
Staffic is time tracking and payroll software: approve tracked hours, work out pay at each member's rate and keep a record of every payment.
Timesheet Approval
Approve or reject each member's tracked and manual time day by day, so hourly payroll pays only the hours you signed off.
Members
Members lists every person with their projects, pay and approval switch, and holds invitations, join requests and each member's page.
Invoices
Invoices tracks every client invoice from draft to paid, with payments, outstanding balances and a link clients open in a browser.
Clients
Clients holds each client's profile, projects and invoices, so hours on billed projects become billable time you can invoice.
Clock In/Out
Clock In/Out records when each member starts and stops work from the desktop timer, with time worked per day and PDF or Excel export.
Free for up to 2 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No card for Free
- 7-day trial on paid plans
- Windows, macOS, Linux
