Hourly teams
Pay the hours you checked
With approval on, the Hourly tab in Payroll counts only approved time, so a day nobody reviewed isn't paid by accident.
- All features
- Timesheets
- Timesheet Approval
TimesheetsFree, Standard and Elite
Timesheet Approval
Timesheet approval workflow for remote teams
Staffic puts each member's finished day in front of a manager before it counts toward pay. Approve the day, reject it, or reject part of one session, and hourly payroll pays the approved hours. It's built for managers of remote and hybrid teams, on every plan.
- Free for up to 2 members
- No credit card
1/6Click History
- Plans
- Every plan
- What you review
- Each member's tracked and manual time, by day
- Days
- Past days, up to yesterday
- Who approves
- Admins and roles with Timesheets access
- Payroll
- Hourly pay counts approved time only
- Where
- Web app: Timesheets > Approval
In short
What is Staffic Timesheet Approval?
Staffic Timesheet Approval is the step between tracked time and pay. Once a day is over, each member's tracked and manual time waits under Timesheets, Approval. An admin or approver then approves the day, rejects it, or rejects just part of one session. While approval is on, hourly payroll pays approved hours only. It's on every plan; Payroll itself is on Elite.
How it works
From tracked day to approved hours
The timesheet approval process runs on the time Staffic already tracked, so nobody fills in or submits a form.
- 01Turn approval onAn admin turns on Timesheet Approval for all members in Settings, Timesheets & approval.
- 02Track time as usualMembers work with the desktop timer, and anyone allowed adds manual time with a reason. Nothing needs submitting.
- 03Review each finished dayFrom the next day, the day waits on the Awaiting tab with time worked, idle time and every session.
- 04Approve or rejectApprove the day, reject it, or reject part of a session. Hourly payroll then pays the approved time.
Timesheet approval
Timesheet approval for every finished day
Each day lists the members whose time is waiting, with time worked, idle time and every session on a bar. Pick the dates and the members you look after.
The Awaiting tab holds the days that still need a decision. The History tab keeps what was approved or rejected, member by member and day by day.
- Filter by several members and any range of past days
- Idle time shows in red beside time worked
- Days run up to yesterday, so nobody approves a day still in progress
Tick one member, or the box in the header to select everyone listed for that date. Approve and Reject buttons appear for the day, and one click decides every selected member. Rejecting this way rejects all of their time that day that isn't approved yet.
- One checkbox per member, one for the whole day
- Approve and Reject act on the selected members only
- A decided day shows its approved and rejected totals
Click a session bar to see its project, task, total time, idle time, start and end. Enter hours, minutes and seconds to reject just that much and keep the rest waiting for approval. The daily timesheet shows the same sessions on a timeline.
- Reject down to the second
- Time rejected earlier stays visible on the session
- You can't reject more than the time still awaiting
Time added by hand goes through the same review as tracked time, in its own color on the session bars. The Manual Time report shows whose time it is, the project and the reason given.
- Manual sessions stand out from tracked ones
- Each manual entry carries a required reason
- The Manual Time report is on every plan
While approval is on, the Hourly tab in Payroll counts only approved time for each member and day, times their pay rate. Turn approval off and it counts all tracked time minus anything you rejected. Each row says whether approval was required.
- Hourly pay from approved time only
- Rejected time isn't paid
- Payroll is on the Elite plan
Showing Awaiting and History.
1/5Click History
Control and privacy
You choose who signs off time
Approval sits with admins and the approvers you name in Access control.
- Admins approve and reject for every member
- A role with the Timesheets module in Access control lets a team lead approve without being an admin
- Members without that access don't see the Approval page
- Approval is turned on or off for all members at once
- Members fix their own mistakes first: delete wrong time with a reason, or add manual time when allowed
- Every decision stays on the History tab by member and day
Set it up
How to set up approvals in Staffic
Five steps from turning approval on to paying the approved hours; only the last one needs Elite.
Timesheet Approval and pay rates are on every plan; Payroll, which pays the approved hours, is on Elite.
See pricingSwitch on Require approval so every member's time needs approval. New organizations start with it on.
Settings › Timesheets & approval › Timesheet approvalAdmins can approve already. Give a team lead's role the Timesheets module so they can approve too.
Settings › Access controlPick the dates and members, check each day, then approve or reject.
Timesheets › Approval
Compare
Timesheet Approval, Manual Time or Weekly Timesheet
Three places to check hours before pay. Here is what each one answers.
Swipe the table to compare
| Compare | Timesheet ApprovalThis page | Manual Time reportAdded and deleted time | Weekly TimesheetA week of hours |
|---|---|---|---|
| Answers | Which hours are signed off for pay | Who added or deleted time, and why | Hours per member and day for a week |
| Changes pay | Yes: hourly payroll counts approved time | No | No |
| Days | Past days, up to yesterday | Any range you pick | The last 7 days, or earlier weeks |
| Plans | All plans, including Free | All plans, including Free | All plans, including Free |
| Link | You are here | Manual Time report | Weekly Timesheet |
Specs and terms
Timesheet Approval at a glance
The facts behind the feature, and what each number on the Timesheet Approval page means.
Specifications
- Plans
- Every plan
- App path
- Timesheets > Approval
- Setting
- Settings > Timesheets & approval > Timesheet approval
- Approvers
- Admins and roles with the Timesheets module in Access control
- What is reviewed
- Tracked and manual time, per member and day
- Tabs
- Awaiting and History
- Actions
- Approve, reject, or reject part of a session
- Days
- Past days, up to yesterday
- Filters
- Several members at once and a date range
- Payroll
- The Hourly tab counts approved time only while approval is on
- MCP server
- Admin keys can list, approve and reject a member's day
- AwaitingAll Awaiting Timesheets
- The tab with each day whose time still needs a decision, grouped by date.
- Time worked07:47:38
- The member's tracked and manual time for that day, in hours, minutes and seconds.
- Idle Time02:49:57
- The red badge beside time worked: idle time inside that day's sessions.
- Previously Rejected
- Time already rejected from a session, shown when you open the session again.
- Approved/Rejected Time
- The History tab column with each member's approved total (a check mark) and rejected total (a cross) for the day.
Who it’s for
Timesheet approval software for teams paid by the hour
For managers who sign off time before it becomes pay.
Remote teams
Review a day you didn't see
Idle time sits beside time worked, and Screenshots, Apps and URLs show the work behind a session before you decide.
Team leads
Approve without admin rights
Give a lead's Access control role the Timesheets module and they can approve their team's days without being an admin.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Timesheet Approval cost?
Timesheet Approval is included on every plan, Free included. You pay per active user only when your team grows past 2 members.
Compare every planFree
For freelancers and small teams, up to 2 members
$0forever
Get started free
No card needed.
Includes Timesheet ApprovalEvery core feature, for teams of up to 2 members.
Standard
Everything in Free, without the 2 member limit
Offer price until October 30, 2026, then $7.50
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes Timesheet ApprovalEverything in Free without the 2 member limit.
Elite
For organizations running payroll, billing and approvals
Offer price until October 30, 2026, then $10
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes Timesheet ApprovalEverything in Standard, plus Screen Recordings, Invoices, Clients and 1 more.
Prices in USD per active user. Billed monthly, Standard is $9.50 and Elite is $13 per user.
FAQ
Frequently asked questions
Answers about approving timesheets in Staffic.
Read the Timesheet Approval guideWho should approve timesheets?
The person who knows the work should approve timesheets, usually a team lead or project manager with an admin as backup. In Staffic, admins can approve every member. To make a team lead a timesheet approver, give their Access control role the Timesheets module. Members without that access don't see the Approval page at all.
How do payroll systems import approved timesheets automatically?
In Staffic nothing needs importing, because Payroll reads the approved timesheet directly. While Timesheet Approval is on, the Hourly tab counts only approved time for each member and day and multiplies it by their pay rate. Turn approval off and it counts all tracked time minus anything rejected. Approval is on every plan, and Payroll is on Elite.
Why should employees approve their timesheets?
Employee sign-off catches mistakes before a manager or payroll sees them. Staffic gets the same check without a form: the record comes from the tracker, and members review their own day on the daily timesheet. They can delete wrong time with a reason, and add missed time as manual time when you allow it.
How do timesheet approvals work in time tracking?
Timesheet approvals in Staffic work on tracked time: when a day ends, each member's sessions wait on the Awaiting tab until someone decides. The approver approves the day, rejects it, or rejects part of one session. Every decision shows on the History tab, and hourly payroll pays only what was approved.
How do managers approve timesheets digitally?
Managers approve timesheets in the Staffic web app under Timesheets, Approval. They pick the dates and members, open any session that looks wrong, tick the members they've checked and click Approve. Admins with an admin key for Staffic's MCP server can also list, approve or reject a member's day from Claude or another MCP client.
How can managers approve timesheets easily?
Approve a whole day at once. One checkbox selects every member listed for a date, and one click approves them all. Time worked and idle time sit side by side on each row, so the days that need a closer look stand out. Open a session only when something seems off.
Do employees have to approve their timesheets?
No. Staffic has no submit step, so employees don't approve or send their timesheets anywhere. While Timesheet Approval is on, each finished day waits for a manager automatically, and members act only when they spot a mistake in their own time.
How much does it cost to use Timesheet Approval?
Every plan includes Timesheet Approval. Free covers up to 2 members. Standard is $7.50 per user per month billed yearly ($3.80 during the current offer, until October 30, 2026) or $9.50 billed monthly, and Elite is $10.00 per user per month billed yearly ($4.80 during the current offer, until October 30, 2026) or $13.00 billed monthly.
Explore more
Explore more features
Weekly Timesheets
Staffic's weekly timesheet shows 7 days of tracked hours per member, one day per column, with Total hours beside each name.
Payroll
Payroll works out hourly pay from tracked time, lists monthly salaries, records one-time payments and keeps a payment history.
Manual Time
Add the hours the timer missed with a project and a required reason, and see every manual add and deleted hour in the Manual Time report.
Timesheet Software
Staffic fills daily, weekly, bi-weekly, monthly and custom timesheets from tracked time, with approval, on every plan.
Free for up to 2 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No card for Free
- 7-day trial on paid plans
- Windows, macOS, Linux
