Projects & billingElite plan

Clients

Billable time tracking by client and project

Staffic tracks billable time on the projects you assign to each client, at the project's hourly rate or each member's bill rate. Every client has a profile with assigned projects, invoices, and what's billed, paid and outstanding. It's for agencies and consultants billing several clients, on the Elite plan.

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app.staffic.ioStaffic Clients

Staffic Clients: 13 active clients with email, invoice status and outstanding balance or Settled

1/8Search clients by name

Billable time: Time on projects with hourly billing
Rates: One project rate or a bill rate per member
Client page: Contacts, projects and invoices
Balances: Billed, paid and outstanding per client
Desktop apps: Windows, macOS and Linux
Plans: Elite; project billing on every plan

In short

What is Staffic Clients?

Staffic Clients is the billable time tracking part of Staffic: client profiles, the projects you assign to them and their invoices. Time tracked on a project with hourly billing adds up to its billable amount, at the project's hourly rate or each member's bill rate, and you bill it on an invoice to the client. Each client's page shows total billed, paid and outstanding. Clients and invoices are on the Elite plan.

Updated October 14, 2026By the Staffic team

How it works

Time tracking and billing in one place

Time tracking and billing often live in two tools that disagree. In Staffic the client, the project rate and the hours sit together.

01Add the clientCreate the client with a name and email address.
02Assign projectsAdd the client to its projects from the client's page, or pick the client when you create a project.
03Set project billingGive each project hourly billing at a project rate or member bill rates, or a fixed fee.
04Track and invoiceYour team tracks time on those projects in the desktop app. Bill the billable amount on an invoice to the client.

Billable time tracking

Billable hours that belong to a client

Assign projects to a client, set how each project bills, and the hours your team tracks on it add up to a billable amount you can invoice.

Clients lists every active client with email, invoice status and outstanding balance, or Settled when nothing is owed. Archive the clients you no longer work with and find them under Archived.

Search clients by name
Not Invoiced Yet until a client's first invoice
Archived clients leave the list for new invoices

A project with Hourly basis billing uses one project hourly rate, or a person hourly rate for each member. Each member's bill rate from their profile fills in as the default, and pay rates for payroll stay separate.

Project Hourly Rate: one rate for everyone
Person Hourly Rate: a rate per member
Fixed fee for fixed-price projects

See Members

Staffic multiplies the hours tracked on a billed project by its rate, so the project shows a billable amount next to its spent hours. Time on a project without billing isn't billed, which keeps internal work out of client bills.

Billable amount per project
Spent hours from the desktop timer
Internal projects stay unbilled

See Projects

Save a client with a name and email, plus phone and office location if you need them. Their page then gathers the assigned projects and every invoice, with total billed, paid and outstanding at the top.

Name and email required, phone and location optional
Add the client to projects from their page
Archive or unarchive at any time

Read the Clients guide

Start a new invoice from the client's page and link a line to one of their projects. Staffic fills in the part of the billable amount that earlier invoices haven't billed yet, and the client's outstanding balance changes as you record payments.

New invoice button on every client page
Project lines fill in what's not yet invoiced
Paid against total for each invoice

See Invoices

app.staffic.io

1/3Search clients by name

Control and privacy

You decide who sees client data

Clients is an admin page, so client contacts and balances stay with the people who bill.

Admins manage clients, and custom roles do once you give them Clients access in Settings, Access control
Admins set bill rates and pay rates on each member's profile
Billing is set per project: hourly at a project rate or member bill rates, or a fixed fee
Archive a client to hide it from new invoices without losing its invoices
Members track time on client projects as usual, with nothing extra to tag

Set it up

How to set up billable time tracking in Staffic

Five steps take you from bill rates to an invoice built from tracked hours on the Elite plan.

Enter each member's bill rate per hour. Projects use it as the default member rate.
Members › Member details › Payment settings
Enter the client's name and email. Phone and office location are optional.
Clients › Add client
Pick the projects you run for this client.
Clients › Client details › Add to a project
Choose Hourly basis with a project or person hourly rate, or set a Fixed fee.
See ProjectsProjects › Edit project › Billing and budget
Start an invoice for the client and link a line to the project.
See InvoicesClients › Client details › New invoice

app.staffic.io/user/add-client

Staffic Payment settings for Daniel Cooper: pay rate 100, bill rate 102 and monthly salary 10000

1Members › Member details › Payment settings

Compare

Three ways to bill a client project

Pick the billing that matches how you price the work. The billable amount follows from it.

Swipe the table to compare

Project rate, person rate or fixed fee
Compare	Project Hourly RateHourly basis	Person Hourly RateHourly basis	Fixed FeeOne price
Billable amount	Project hours times the project rate	Each member's hours times their rate	The fee you set
Rates you set	One rate for the project	A rate per member, from their bill rate by default	None
On an invoice line	The billable amount not yet invoiced	The billable amount not yet invoiced	The part of the fee not yet invoiced
Good for	One blended rate per client	Different rates per person or role	Fixed-price work

Specs and terms

Clients at a glance

The facts behind the feature, and what each number on the Clients page means.

Specifications

Billable time: Time tracked on projects with hourly billing
Billing types: Hourly basis (project or person hourly rate) or Fixed fee
Member bill rate: Per hour, on the member's profile
Client fields: Name and email (required), phone, office location
Client page: Assigned projects, previous invoices and totals
Client totals: Total invoices, total billed, total paid, outstanding
Client status: Active or Archived
Search: By client name
App path: Clients
Plans: Elite; project billing on every plan

Bill rateBDT 30.00/hour: What you charge a client for an hour of a member's time, set on the member's profile.
Total Billed$20929.24: The grand totals of all the client's invoices added up.
Total Paid$200.00: The payments recorded against the client's invoices.
Outstanding$20729.24: What the client still owes: total billed minus total paid.
SettledSettled: Shown in the client list when a client owes nothing.
Not Invoiced YetNot Invoiced Yet: The status of a client you haven't invoiced so far.

Who it’s for

A time billing app for client work

Time tracking for billing works best when each client's projects, rates and invoices sit in the same place as the hours.

Agencies and studios

One rate card per client project

Bill a design project at one hourly rate and a development project at each person's rate, under the same client.

Consultants

Every client's balance on one page

Open a client to see what you've billed, what's been paid and what's still outstanding, invoice by invoice.

Law firms

Hours per matter, billed per client

Set up each matter as a project under its client, so the hours your team tracks are billed to the right client.

Customer stories

What our users say

Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.

Try Staffic for free

★★★★★

“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”

LMLucas MeyerFounder

Pricing

How much does Staffic Clients cost?

Clients is part of the Elite plan, with a 7-day free trial. You pay per active user.

Compare every plan

Free

For freelancers and small teams, up to 2 members

$0forever

Get started free

No card needed.

Without ClientsThe core features, for teams of up to 2 members.

Standard

Everything in Free, without the 2 member limit

~~$7.50~~$3.80per user / month, billed yearlySave 49%

Offer price until October 30, 2026, then $7.50

Start 7-day free trial

Card at checkout. Cancel within 7 days and pay nothing.

Without ClientsEverything in Free without the 2 member limit.

Recommended

Elite

For organizations running payroll, billing and approvals

~~$10~~$4.80per user / month, billed yearlySave 52%

Offer price until October 30, 2026, then $10

Start 7-day free trial

Card at checkout. Cancel within 7 days and pay nothing.

Includes ClientsEverything in Standard, plus Screen Recordings, Invoices and Payroll.

Prices in USD per active user. Billed monthly, Standard is $9.50 and Elite is $13 per user.

FAQ

Frequently asked questions

Answers about clients and billable time in Staffic.

Read the Clients guide

How do I track billable hours for clients?

Billable time tracking in Staffic works through projects. Assign each client's projects to them and give those projects hourly billing; your team tracks time on them in the desktop app, and each project adds the hours up into a billable amount at its rate.

Can I mark time as billable or non-billable?

Not entry by entry. Billing is set per project: time on a project with hourly billing is billable at its rate, and time on a project without billing isn't. Keep internal work in its own project and it stays out of client bills.

How do client profiles work in Staffic?

A client profile holds the name and email address, plus phone and office location if you add them. Its page lists the assigned projects and previous invoices, with total invoices, total billed, total paid and outstanding at the top. Archive a client you no longer work with to hide it from new invoices.

Can I turn billable hours into an invoice?

Yes. Start a new invoice from the client's page and link a line to one of their projects, and Staffic fills in the billable amount that earlier invoices for that project haven't covered yet. A fixed-fee project works the same way with its fee, which makes Staffic invoicing and time tracking software in one.

How do I report billable time by client?

Open the client to see their projects and invoices, and each project shows its spent hours and billable amount. For hours by member and day, filter the Time and Activity report by the client's project. There's no single report that totals hours across all of a client's projects.

Can I set hourly rates per project or member?

Both. A project with hourly billing uses either one project hourly rate or a person hourly rate for each member, and each member's bill rate from their profile fills in as the default. Pay rates for payroll are separate, so what you bill and what you pay stay apart.

Can clients receive an invoice link?

Yes. When you send an invoice from Staffic, your client gets an email with a link to view it in a browser, along with your bank details and payment instructions. You can also copy the link from the Send dialog and share it yourself.

How do I avoid missing billable time?

Track time as you work instead of rebuilding it from memory. In time tracking software for billing like Staffic, members start the desktop timer on the client's project and task, so hours land on the right project as they happen. Admins can add missed time as manual time with a reason, and the Manual Time report logs each change.

How much does it cost to use Clients?

The Elite plan includes Clients: $10.00 per user per month billed yearly ($4.80 during the current offer, until October 30, 2026) or $13.00 billed monthly, with a 7-day free trial.

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