Remote teams
Know who's off without asking around
Every request sits in one list with its dates and reason, so nobody's leave gets lost in a chat thread.
- All features
- Team & attendance
- Leave Management
Team & attendanceFree, Standard and Elite
Leave Management
PTO tracking software for remote teams
Track paid time off in the same app your team uses for time tracking. Members request leave with a date range and a reason, admins approve or reject it in one list, and approved days come off each member's annual balance.
- Free for up to 2 members
- No credit card
1/6Click Apply for leave
- Request
- A date range and a reason
- Approval
- Admins and leave managers, one click
- Balance
- Annual allowance minus approved days
- Who sees it
- Admins see everyone, members their own
- Where
- The Staffic web app
- Plans
- Every plan
In short
What is Staffic Leave Management?
Staffic Leave Management is the PTO tracking software inside the Staffic time tracker, on every plan. A member picks the days off and writes a reason. An admin or a leave manager approves or rejects the request, and the member gets a notification. Approved days come off the member's annual leave allowance, which you set once for everyone and can change for one person.
How it works
PTO management software in four steps
Set one allowance, and your team can start requesting time off the same day.
- 01Set the allowanceEnter Global leave, the default leave days a year for every member, and a Leave days value for anyone who gets a different number.
- 02Request time offA member picks a date range and writes a reason. The request shows as Pending.
- 03Approve or rejectAn admin or a leave manager answers in the Requests tab, and the member gets a notification.
- 04Balances updateApproved days come off the member's balance and show in the month the leave starts.
Leave Management
Leave tracking software that keeps every balance current
Requests, approvals and balances sit in one place in Staffic, next to your team's tracked time.
Members click Apply for leave under My requests, pick a date range and write a reason. Each request shows its dates, days, submission date and status.
- Pending, Approved or Rejected at a glance
- Days counted from the date range
- Members see only their own requests
The Requests tab lists every request from the team with its member, dates, days and reason. Admins, and members whose role includes Leave Management, approve, reject or delete each one. The member gets a notification in Staffic.
- One click to approve or reject
- The member is notified of the answer
- Give a manager's role Leave Management access
Every member starts with an annual allowance. Approving a request takes its days off the balance, and rejecting or deleting an approved one gives them back. Each member's profile shows days available, days taken this year and a monthly breakdown.
- Global leave: the default days a year for everyone
- Leave days: a different allowance for one member
- Edit leaves to correct a balance by hand
Showing Requests with dates and a reason.
1/5Click Apply for leave
Control and privacy
You decide who approves leave
Leave requests and balances are visible to admins and the roles you choose. Members see only their own.
- Admins see and answer every request, and members see only their own requests and balance
- Give a manager's role Leave Management access in Settings, Access control so they can approve too
- Set one allowance for everyone, then a different one for any member
- Correct a member's available days on their profile with Edit leaves
- Delete a request filed by mistake, and an approved one gives its days back
Set it up
How to set up PTO tracking in Staffic
Five steps from sign-up to your first approved request, on any plan.
Sign up and invite your team by email. Leave Management is on every plan, Free included.
Start freeEnter Global leave, the default days a year for every member. Add a Leave days value for anyone who gets more or fewer days.
Settings › Activity & privacyAdmins can always approve. Give a manager's role Leave Management access so they can answer requests too.
Settings › Access controlMembers click Apply for leave, pick the dates and write a reason.
Attendance › Leave › My requestsApprove or reject each request, then check the Balances tab for days taken per month and days left.
Attendance › Leave › Requests
Specs and terms
Leave Management at a glance
The facts behind the feature, and what each number on the Leave Management page means.
Specifications
- Request
- A date range and a reason
- Days counted
- Every calendar day in the range, weekends included
- Month
- Taken from the start date
- Statuses
- Pending, Approved or Rejected
- Who approves
- Admins and roles with Leave Management access
- Notification
- The member is notified when a request is approved or rejected
- Allowance
- Global leave days a year, or a Leave days value per member
- Balance
- Allowance minus approved days, never below 0
- Undo
- Rejecting or deleting an approved request returns its days
- Monthly view
- Days taken per member for each month, with days available
- App path
- Attendance > Leave
- Plans
- Every plan, including Free
- Available3
- The leave days a member has left: their allowance minus approved days.
- Taken0
- The approved leave days shown on the member's profile as taken this year.
- PendingPending
- A request waiting for an admin or a leave manager to answer it.
- Days1 day
- The calendar days in a request's date range, counting the start and end dates.
- MonthNov
- The month a request is counted in, taken from its start date.
Who it’s for
Leave tracking for teams without an HR system
Employee leave management software for small and remote teams that track leave in spreadsheets or chat today.
Small businesses
Replace the leave spreadsheet
Set an allowance once, and each member's balance updates when you approve a request.
Team leads
Answer leave requests yourself
Give a team lead's role Leave Management access, and they can approve or reject requests without waiting for an admin.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Leave Management cost?
Leave Management is included on every plan, Free included. You pay per active user only when your team grows past 2 members.
Compare every planFree
For freelancers and small teams, up to 2 members
$0forever
Get started free
No card needed.
Includes Leave ManagementEvery core feature, for teams of up to 2 members.
Standard
Everything in Free, without the 2 member limit
Offer price until October 30, 2026, then $7.50
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes Leave ManagementEverything in Free without the 2 member limit.
Elite
For organizations running payroll, billing and approvals
Offer price until October 30, 2026, then $10
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes Leave ManagementEverything in Standard, plus Screen Recordings, Invoices, Clients and 1 more.
Prices in USD per active user. Billed monthly, Standard is $9.50 and Elite is $13 per user.
FAQ
Frequently asked questions
Answers about requesting, approving and tracking leave in Staffic.
Read the Leave Management guideWhat is PTO tracking software?
PTO tracking software records paid time off: who asked for which days, who approved them and how many days each person has left. Staffic does this in the same app your team uses for time tracking, so leave and tracked hours live in one place instead of in separate PTO software.
How do employees request time off?
Members open Attendance, Leave, go to My requests and click Apply for leave. They pick a date range, write a reason and submit. The request shows as Pending until an admin or a leave manager answers it.
Can managers approve or reject leave requests?
Yes. Admins, and members whose Access control role includes Leave Management, approve or reject each request in the Requests tab. The member gets a notification in Staffic, and an approved request takes its days off their balance.
How are leave balances calculated?
A member's balance is their annual allowance minus approved leave days. The allowance is the Global leave value in Settings, Activity & privacy, or the member's own Leave days value. A request counts every calendar day in its range, weekends included, and rejecting or deleting an approved request gives the days back.
Can I set different leave policies by team or country?
Not by team or country. Unlike larger leave management systems, Staffic has one annual allowance per organization, with a Leave days value for any member who needs a different number. If you run teams in different countries as separate organizations, each one has its own Global leave value.
Does leave management connect to attendance and payroll?
No, leave stays in Leave Management. Clock In/Out and Payroll work from tracked time, so approved leave doesn't add clock-ins or change pay on its own. Check the Balances tab for approved days when you run payroll.
Can I see who is off in a team calendar?
There's no calendar view. The Balances tab shows each member's leave days for every month from January to December and the days they have left. The Requests tab lists every request with its dates, days and status.
How do I handle public holidays for remote teams?
Staffic doesn't keep a public holiday calendar, so holidays only count as leave when someone requests them. Because a request counts every calendar day in its range, members can request the days around a holiday separately. Admins can also correct a balance on the member's profile.
How much does it cost to use Leave Management?
Every plan includes Leave Management. Free covers up to 2 members. Standard is $7.50 per user per month billed yearly ($3.80 during the current offer, until October 30, 2026) or $9.50 billed monthly, and Elite is $10.00 per user per month billed yearly ($4.80 during the current offer, until October 30, 2026) or $13.00 billed monthly.
Explore more
Explore more features
Clock In/Out
Clock In/Out records when each member starts and stops work from the desktop timer, with time worked per day and PDF or Excel export.
Members
Members lists every person with their projects, pay and approval switch, and holds invitations, join requests and each member's page.
Payroll
Payroll works out hourly pay from tracked time, lists monthly salaries, records one-time payments and keeps a payment history.
Timesheet Approval
Approve or reject each member's tracked and manual time day by day, so hourly payroll pays only the hours you signed off.
Teams
Teams groups members on every plan, gives each team its projects and a chat channel, and shows its hours for the last 30 days.
Time and Attendance
Staffic is time and attendance software for remote and hybrid teams: tracked hours, clock-ins, leave, timesheet approval and payroll in one record.
Free for up to 2 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No card for Free
- 7-day trial on paid plans
- Windows, macOS, Linux
