Remote teams
See how the day went without a status call
Open a member's screenshots and most used apps for the day next to their hours, instead of asking for an update in chat.
- All features
- Employee Monitoring
MonitoringFree, Standard and Elite
Employee Monitoring
Employee monitoring software your team can see
Staffic is employee monitoring software that records screenshots, apps, websites and activity levels only while a member's timer runs in the desktop app. You choose what is recorded and who reviews it, and members see their own records. Apps, websites and activity work on every plan; screenshots start on Standard.
- Free for up to 3 members
- No credit card
- When it records
- Only while a member's timer runs
- Plans
- Apps, URLs and activity on every plan; screenshots from Standard
- Elite adds
- Live Feed, instant screenshots and screen recordings
- Who sees it
- Admins and allowed roles see the team; members see their own
- Kept for
- Screenshots 365 days, recordings 7 days
- Platforms
- Desktop apps for Windows, macOS and Linux
In short
What is Staffic Employee Monitoring?
Staffic Employee Monitoring is an employee monitoring system built into the Staffic time tracker, and it records only while a member's timer runs. On Windows, macOS and Linux it captures the apps and websites used and an activity level from keyboard and mouse input, plus screenshots on Standard and Elite. Elite adds Live Feed, instant screenshots and screen recordings. Admins choose what is recorded; members see their own records.
How it works
From the timer to a record your team can check
Staffic adds monitoring to the time your team already tracks, so there is no second app to run.
- 01You choose what to recordAn admin turns screenshots, apps, URLs and activity tracking on or off for the organization, then tells the team.
- 02Members start the timerEach member picks a project and task in the desktop app and starts the timer. The app shows a Tracking Started notice, and nothing is recorded before that.
- 03Staffic records the sessionWhile the timer runs, the session collects its screenshots, apps, websites and activity level. Stopping the timer stops all of it.
- 04You review by member and dayAdmins and allowed roles open Remote Track or the reports, and each member opens their own records.
Employee monitoring software
Employee monitoring tools that start and stop with the timer
Every record below belongs to a tracked session, with its project, task and time range.
Monitoring in Staffic follows the timer. When a member starts tracking a project and task in the desktop app, Staffic records what you've switched on: screenshots, apps, websites and activity. When they stop the timer, the recording stops too.
- Apps, URLs and activity levels on every plan
- Screenshots on Standard and Elite
- Live Feed, instant screenshots and recordings on Elite
Staffic captures every connected screen 2 times in every 10 minutes by default, or 1, 2 or 3 times on Elite, at random minutes. Each capture shows its project, task, time range and activity level, and it's kept for 365 days.
- Standard and Elite plans
- Grouped by hour for the member and day you pick
- Members see their own screenshots
Each tracked session gets an activity level: the share of its time with keyboard or mouse input. A stretch of 50 seconds or more without input counts as idle, and Staffic stores the percentage, not what anyone typed.
- Every plan, including Free
- Active and neutral time per member and day
- Time and Activity report on Standard and Elite
Staffic lists the apps and websites used in each tracked session, with its project, task, start time and end time. On Standard and Elite, the Apps and URLs usage report puts them together per member and day.
- Apps and URLs on every plan
- App tracking starts off in a new organization
- One report for both on Standard and Elite
Live Feed lists the members whose timer is running, with the project and task each one is on. From the same list an admin can take an instant screenshot, and you can let members accept or deny each request.
- Elite plan
- Search members by name
- Instant screenshots on request
On Elite, Session Recording (beta) records video of a member's screen while their timer runs. It stays off until an admin turns it on, each member has their own switch, and recordings are deleted after 7 days.
- Elite plan, in beta
- Filed next to the screenshots for the same block
- Download as MP4 or WebM
Admins switch screenshots, apps, URLs and keyboard and mouse tracking on or off under Settings, Activity. Control Tracking turns monitoring off for one member while their time tracking continues, and Access Control decides which roles see the team's records.
- Control Tracking per member on Standard and Elite
- Let members delete their own captures, or keep every one
- Remote Track access per role
Showing What Staffic records, and when.
Control and privacy
Monitoring with rules everyone knows
Staffic records only during tracked time, and you decide what it records and who reads it.
- Nothing is recorded while a member's timer is off
- Screenshots and app tracking stay off in a new organization until an admin turns them on
- Activity is kept as a percentage per session, never as the keys someone typed
- Control Tracking stops one member's screenshots, apps, URLs and activity while their hours are still tracked (Standard and Elite)
- Members see their own screenshots, apps, URLs and timesheets in the web app
- On Elite, members can be asked to accept or deny each instant screenshot
Set it up
How to start employee monitoring in Staffic
Six steps, from the rules to the first tracked day. Apps, URLs and activity work on Free; screenshots need Standard.
- 01
Check the rules where your team works
Monitoring laws differ by country and state, so read what applies to you before you record anything.
Employee monitoring laws - 02
Choose what to record
Turn screenshots, apps, URLs and keyboard and mouse tracking on or off for the whole organization.
Settings › Activity - 03
Write it into a policy
Say what Staffic records, when it records, who can see it and how long it's kept.
Monitoring policy template - 04
Tell your team
Share the policy and answer questions before anyone installs the app.
How to explain monitoring - 05
Decide who sees the records
Give Remote Track access only to the roles that review monitoring. Members see their own records either way.
Settings › Access Control - 06
Install the desktop app
Each member installs Staffic on Windows, macOS or Linux, signs in and starts the timer.
Download Staffic
Compare
Staffic and other employee monitoring solutions
How Staffic's monitoring compares with Hubstaff, Time Doctor and ActivTrak, using each company's own pages.
Swipe the table to compare
| Compare | Staffic | Hubstaff | Time Doctor | ActivTrak |
|---|---|---|---|---|
| Lowest paid plan | $1.00 a user, Standard | $4.99 a seat, Starter (2 seat minimum) | $6.67 a user, Basic | $10 a worker, Work Activity Tracking |
| Free plan | Up to 3 members | No, a 14-day trial | No, a 14-day trial | Up to 3 workers |
| Screenshots | Standard and Elite; 2 per 10 minutes, or 1, 2 or 3 on Elite | Every plan; limited below Team | Every plan, from Basic | With the Screen Details add-on, on two plans |
| Apps and websites | Every plan, including Free | Every plan; limited below Team | Web and App Usage from Standard | Free, Work Activity Tracking and Workforce Management |
| Activity levels | Every plan, from keyboard and mouse input | Every plan | Activity Summary from Standard | Activity summary on every plan |
| Screen recording | Elite, in beta | Not listed | Premium, or an add-on on Basic and Standard | Not listed |
| Desktop apps | Windows, macOS and Linux | Windows, Mac and Linux | Windows, Mac, Linux and Chrome | Windows, macOS and ChromeOS |
Prices are per user, seat or worker per month, billed yearly, in US dollars. Sources: hubstaff.com/pricing, timedoctor.com/pricing, activtrak.com/pricing and the ActivTrak help center article Understanding the ActivTrak Agent, all checked October 12, 2026. Staffic's price comes from the plans API.
Specs and terms
Employee Monitoring at a glance
The facts behind the feature, and what each number on the Employee Monitoring page means.
Specifications
- Screenshot rate
- 2 per 10 minutes by default; 1, 2 or 3 on Elite
- Screens captured
- Every connected screen, as separate images
- Activity
- A percentage per session from keyboard and mouse input
- Idle
- No keyboard or mouse input for 50 seconds or more
- Tracking stops
- After 5 minutes without input, or when the computer sleeps or locks
- Screenshot history
- 365 days, then deleted automatically
- Screen recordings
- Elite, in beta; kept 7 days; MP4 or WebM
- Live Feed
- Elite; members whose timer is running
- Per-member control
- Control Tracking, on Standard and Elite
- Platforms
- Windows 10 or later, macOS 12 or later, Debian-based Linux
- Activity78%
- The share of tracked time with keyboard or mouse input, shown per session and per day.
- Active Time6h 13m
- A day's tracked time with input: total hours minus neutral time.
- Neutral Time1h 48m
- Tracked time without input. It stays in the member's hours and is shown on its own.
- Control TrackingON
- The switch next to each member under Tracking Individual Member. Off stops that member's screenshots, apps, URLs and activity; their time is still tracked.
- Take ScreenshotTake Screenshot
- The Live Feed button that asks a tracking member's desktop app for an instant screenshot, on Elite.
- Screenshot Frequency2 Shot/10 mins
- How many screenshots each 10-minute block gets. Only Elite can change it from 2.
Who it’s for
Who uses employee monitoring in Staffic?
Three ways teams read the same records, from a quick daily check to proof for a client.
Agencies and client work
Proof behind billed hours
Filter screenshots and apps by project and task to show a client the work behind each invoiced hour.
Call centers
What agents' computers were used for
See the apps and websites agents used during tracked time, and on Elite, who is working right now in Live Feed. Staffic doesn't record calls.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Employee Monitoring cost?
Employee Monitoring is included on every plan, Free included. You pay per active user only when your team grows past 3 members.
Compare every planFree$0forever, for up to 3 membersEvery core feature, Employee Monitoring included
Standard$5.50$1per user / month, billed yearlyOffer price until Sep 12, 2027Everything in Free without the 3 member limit, plus Screenshots, Monthly Timesheets and 7 more
Elite$5.80per user / month, billed yearlyAdds Live Feed, Screen Recordings, Timesheet Approval and 5 more
Prices in USD per active user. Billed monthly, Standard is $7.50 and Elite is $9.80 per user.
What is employee monitoring software?
Employee monitoring software records how work time is spent on company computers, with tools such as screenshots, app and website logs and activity levels. Staffic builds it into its time tracker, so every record belongs to a tracked session with its project and task. Nothing is recorded while the timer is off.
What is employee monitoring?
Employee monitoring is an employer checking how staff use work time and work equipment, in the office or at home. Done fairly, it covers work hours only, is explained to the team in advance and stays open to the people it records. In Staffic, members see their own screenshots, apps, websites and timesheets.
How does employee monitoring software work?
A desktop app on the work computer records activity, and a web app shows it to the people allowed to see it. In Staffic, the app records only while a member's timer runs: screenshots at random minutes in each 10-minute block (Standard and Elite), the apps and websites used, and the share of time with keyboard or mouse input. Each record is filed under its project and task.
What does employee monitoring software do?
It shows how tracked hours were spent, so you can check the work without asking for constant updates. Staffic gives you screenshots filed by hour, the apps and websites behind each session and activity levels, and on Elite, Live Feed and screen recordings. It's software for employee monitoring that sits next to your timesheets, so the hours and the evidence match.
Is employee monitoring software legal?
In many places, yes, when it covers work devices during work time and employees are told what is recorded and why. The rules differ by country and state: some US states, such as New York, Connecticut and Delaware, require written notice first, and EU and UK data protection law expects a clear purpose. Staffic's blog has a plain guide to monitoring laws; this is general information, not legal advice.
How do you monitor employees?
Pick the few things you need to see, such as screenshots or app use, and monitor work computers during work hours only. With Staffic, an employee monitoring app on Windows, macOS or Linux records while the timer runs, and admins review each day by member, project and task. Apps, websites and activity are on the Free plan for up to 3 members, so you can try it with a small team first.
How do companies monitor their employees?
Most companies combine time tracking with screenshots, app and website logs and activity levels, and some add video recording or a list of who is working right now. Staffic covers each of these on tracked time: screenshots from Standard, apps, URLs and activity on every plan, and Live Feed and recordings on Elite. Companies that monitor fairly also share a written policy before they start.
How much does it cost to use Employee Monitoring?
Every plan includes Employee Monitoring. Free covers up to 3 members. Standard is $5.50 per user per month billed yearly ($1.00 during the current offer, until September 12, 2027) or $7.50 billed monthly, and Elite is $5.80 per user per month billed yearly or $9.80 billed monthly.
Explore more
Explore more features
Screenshots
Screen monitoring that captures screenshots only while the timer runs, each filed with its time range, project, task and activity level.
Live Feed
Live Feed lists the members tracking time right now, with each one's project and task, and takes an instant screenshot on request.
Screen Recordings
Screen Recordings capture video of tracked work sessions on Elite, filed with project, task and activity, for work a screenshot can't explain.
Apps & URLs Report
Employee internet monitoring in one report: the apps and websites each member used per day of tracked time, with total time. Standard and Elite.
Settings
Settings is where admins choose what Staffic tracks, set timesheet rules and build Access Control roles, with each switch marked by its plan.
Monitoring
Computer Monitoring
Staffic is computer monitoring software for work computers: screenshots, apps, URLs and keyboard and mouse activity, recorded only during tracked time.
Free for up to 3 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No credit card
- 7-day trial on paid plans
- Windows, macOS, Linux
