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A Monday look at last week
Run the last 7 days, scan for days with low activity or long neutral time, and ask about them before you approve timesheets.
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- Time & Activity Report
ReportsFree, Standard and Elite
Time & Activity Report
Time tracking report for hours and activity, day by day
Staffic's Time & Activity Report shows how long each member worked and how active that time was, for every day in the range you pick. Managers use it to check a week before approving timesheets or paying hours, and to share the numbers as PDF or Excel. It's on every plan.
- Free for up to 2 members
- No credit card
1/8Point at Sunday's bar
- Plans
- Every plan
- Columns
- Time worked, Average Activity, Active time, Neutral time
- Filters
- Project, one or more members, and up to 366 days
- Export
- PDF or Excel
- Data source
- Desktop apps for Windows, macOS and Linux
- Who sees it
- Admins and roles with Reports access
In short
What is Staffic Time & Activity Report?
Staffic Time & Activity Report is a time tracking report built from desktop sessions. For each day in your range, a table lists every member's Time worked, Average Activity, Active time and Neutral time. Filter it by project, members and dates, open a member's Daily Timesheet or screenshots from any row, and export the result to PDF or Excel.
How it works
From tracked sessions to a daily report
The report needs no setup beyond tracking: once members track time, it fills in.
- 01Members track timeEach member starts the desktop timer on a project and task, and the app records activity while it runs.
- 02Idle time is set asideA stretch of 50 seconds or more without keyboard or mouse input counts as idle and becomes Neutral time.
- 03Staffic totals each daySessions are added up per member and per day in your organization's time zone.
- 04You filter and exportOpen Reports > Time & activity, set the project, members and dates, then export to PDF or Excel.
Time tracking report
Every member's hours and activity, one day at a time
Sessions from the desktop app, added up per member and per day in your organization's time zone.
Time worked is everything the member tracked that day. Neutral time is the idle part of it, Active time is the rest, and Average Activity is active time as a share of time worked.
- Time worked and Active time per member
- Neutral time for idle stretches
- Average Activity as a percentage
Each day in the range gets its own table, oldest first, with one row per member who tracked time. Click a date to open that day's Daily Timesheet, or use a row's buttons to open the member's Daily Timesheet or screenshots for that day.
- Days follow your organization's time zone
- Member names open Member details
- Days without tracked time are left out
Pick a project to count only the time tracked on it, and choose one or more members in the Member picker. Admins and roles with Reports access can read the whole team this way.
- Project filter for client or internal work
- Search, Select All or pick members one by one
- Every member when no one is picked
Choose any start and end date up to 366 days apart, or click Last 7, 14 or 30 days; the report opens on the last 7 days. Run last week before you approve timesheets, or a full month before payroll.
- Custom start and end dates
- Last 7, 14 and 30 days shortcuts
- Ranges of up to 366 days
Export saves the report as a PDF or an Excel workbook with the date, member, time worked, average activity, active time and neutral time. Print the PDF, or send the file to finance or another department.
- PDF for printing and sharing
- Excel for your own formulas
- Exports the project, members and dates you set
Showing What each row shows.
1/3Point at Sunday's bar
More reports
Reports that sit next to it
Three other reports read the same tracked time from another angle.
Three other reports read the same tracked time from another angle.
The Performance report totals each member's time worked for the whole range and compares it with the ETA on their completed tasks. The difference shows as credits, in hours.
- Total Time worked, Total ETA and Total Credits
- One row per member for the range
- Every plan, including Free
The Apps and URLs usage report lists the apps and websites each member used per day, with the total time. Open it when a day's hours or activity need a closer look.
- Apps and websites per member per day
- Total time for each
- Every plan, including Free
The Manual Time report lists time members added or deleted, with the date and the reason they gave. Check it when a day in this report looks different from what the desktop app would have tracked.
- Added and deleted time per member
- The reason for each edit
- PDF or Excel export
Showing More reports.
Control and privacy
A report with clear access rules
It reads only what the desktop app records while the timer runs, and only the people you choose can open it.
- Nothing is recorded while a member's timer is off
- Average Activity comes from idle and active time, never from what someone typed
- Admins open the report; other roles need Reports access in Access control
- Members without Reports access can't see other members' time here
- Admins turn keyboard and mouse tracking on or off in Settings > Activity & privacy
- With Meeting idle time on, quiet time in Google Meet, Slack huddles and Discord calls isn't counted as idle
Set it up
How to run a time tracking report in Staffic
Four steps. The report is on every plan.
Grant Reports to the roles that should read the team's time; admins have it already.
Settings › Access controlPick a project, members and a date range at the top of the page.
Reports › Time & activityChoose PDF to print or share, or Excel to work with the numbers.
Reports › Time & activity › Export
1Desktop app
Compare
Three ways to read tracked hours
Timesheet reports, the Time & Activity Report and Clock In/Out each answer a different question.
Swipe the table to compare
| Compare | Time & Activity | Weekly Timesheet | Clock In/Out |
|---|---|---|---|
| Answers | How long and how actively did each member work? | How many hours per member per day? | When did each member start and finish? |
| Shows | Time worked, activity, active and neutral time | Hours per day and the week's total | Clock-in, clock-out and time worked |
| Plan | Every plan | Every plan | Every plan |
| Export | PDF or Excel | No export | PDF or Excel |
| Link | You are here | Weekly Timesheet | Clock In/Out |
Plans follow what the Staffic app enforces today.
Specs and terms
Time & Activity Report at a glance
The facts behind the feature, and what each number on the Time & Activity Report page means.
Specifications
- Columns
- Member Name, Time worked, Average Activity, Active time, Neutral time
- Active time
- Time worked minus Neutral time
- Average Activity
- Active time as a share of Time worked, up to 100%
- Neutral time
- Idle time: 50 seconds or more without keyboard or mouse input
- Grouping
- One table per day, oldest first
- Default range
- Last 7 days
- Longest range
- 366 days
- Export
- PDF or Excel
- Time zone
- Your organization's
- Plans
- Every plan
- Time worked7h 34m
- All the time a member tracked on that day, across projects.
- Average Activity52%
- Active time as a share of Time worked for that member and day.
- Active time3h 55m
- Time worked minus Neutral time: the part with keyboard or mouse input.
- Neutral time3h 38m
- Idle time inside tracked sessions, when there was no keyboard or mouse input for 50 seconds or more.
Who it’s for
Who reads the Time & Activity Report?
Leads, finance and project managers run the same report for different checks.
Finance and payroll
A month of hours in one file
Export the month to Excel after approval and use it next to Payroll on Elite, or print the PDF for your records.
Project managers
Who worked on a project
Pick one project to see each member's hours and activity on it, day by day, then compare with the project's budget.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Time & Activity Report cost?
Time & Activity Report is included on every plan, Free included. You pay per active user only when your team grows past 2 members.
Compare every planFree
For freelancers and small teams, up to 2 members
$0forever
Get started free
No card needed.
Includes Time & Activity ReportEvery core feature, for teams of up to 2 members.
Standard
Everything in Free, without the 2 member limit
Offer price until October 30, 2026, then $7.50
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes Time & Activity ReportEverything in Free without the 2 member limit.
Elite
For organizations running payroll, billing and approvals
Offer price until October 30, 2026, then $10
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes Time & Activity ReportEverything in Standard, plus Screen Recordings, Invoices, Clients and 1 more.
Prices in USD per active user. Billed monthly, Standard is $9.50 and Elite is $13 per user.
FAQ
Frequently asked questions
Answers about time tracking reports in Staffic.
Read the Time & Activity Report guideWhat is a time tracking report?
A time tracking report totals the hours people tracked for a period, usually split by person, day or project. Staffic's Time & Activity Report also shows how active those hours were: each day lists every member's Time worked, Average Activity, Active time and Neutral time, from sessions recorded by the desktop app.
What's the difference between a timesheet report and a time and activity report?
A timesheet report shows hours; a time and activity report adds how active they were. In Staffic, timesheets list hours per member and day on every plan. The Time & Activity Report adds Average Activity, Active time and Neutral time on every plan. Use timesheets for totals and approval, and this report when you want to know how the hours went.
How is Average Activity calculated?
Average Activity is Active time divided by Time worked for that member and day. Active time is Time worked minus Neutral time. Neutral time is idle time: stretches of 50 seconds or more without keyboard or mouse input while the timer runs. A day with 7h 34m worked and 3h 38m neutral shows 52%.
How do I share time tracking reports across departments?
Export the report and send the file, or give a lead Reports access. Export saves it as PDF or Excel for the filters you set, so finance can get a month of hours and a project lead only their project. In Settings > Access control, granting Reports to a role lets the people in it open the reports themselves.
Can you print reports from Staffic's time tracker?
Yes. Export the Time & Activity Report as a PDF and print it, or open the Excel file and print from your spreadsheet app. The Manual Time and Clock In/Out reports export to PDF and Excel the same way.
How do I assess a time tracking tool's report generation capabilities?
Check what the report measures, how you can filter it, what you can export and who can see it. Staffic's Time & Activity Report measures time and activity per member per day and filters by project, members and up to 366 days. It exports to PDF or Excel and opens only for admins and roles with Reports access. Good timesheet reporting software also links back to the raw records: here, every row opens the Daily Timesheet and screenshots.
Can I filter the report by project or member?
Yes. Pick a project to count only the time tracked on it, and choose one or more members in the Member picker. That keeps time tracking reporting per client project simple: run one project for the month and export it.
Who can see the Time & Activity Report?
Admins and the roles you grant Reports access in Access control. Members without that access don't open the report, but they still see their own tracked hours in their timesheets and on the dashboard's Me view.
How much does it cost to use Time & Activity Report?
Every plan includes Time & Activity Report. Free covers up to 2 members. Standard is $7.50 per user per month billed yearly ($3.80 during the current offer, until October 30, 2026) or $9.50 billed monthly, and Elite is $10.00 per user per month billed yearly ($4.80 during the current offer, until October 30, 2026) or $13.00 billed monthly.
Explore more
Explore more features
Workforce Analytics
Staffic turns tracked work into workforce analytics: a dashboard, time and activity reports, work against estimates, Staffic AI and an MCP server.
Performance
Performance compares each member's time worked with the estimates on their completed tasks, so you see who runs over and who has room.
Apps & URLs Report
Employee internet monitoring in one report: the apps and websites each member used per day of tracked time, with total time. On every plan.
Manual Time
Add the hours the timer missed with a project and a required reason, and see every manual add and deleted hour in the Manual Time report.
Daily Timesheet
Staffic's daily timesheet shows one member's tracked sessions for a day on a timeline, with project, task, start and end times and the day's total.
Timesheet Approval
Approve or reject each member's tracked and manual time day by day, so hourly payroll pays only the hours you signed off.
Free for up to 2 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
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- Windows, macOS, Linux
