Small businesses
Hours for a team of three
Up to 3 members track for free in the desktop apps, and the weekly timesheet shows everyone's hours in one place. Move to Standard when you need more people, reports or manual time.
- All features
- Hours Tracker
TimesheetsFree, Standard and Elite
Hours Tracker
Hours tracker for small teams that adds up every day and week
Staffic is an hours tracker for teams that work on computers. Each member starts a timer in the desktop app for Windows, macOS or Linux, and Staffic totals their hours by day, week and pay period. It's free for up to 3 members.
- Free for up to 3 members
- No credit card
- Tracked with
- A timer in the desktop app
- Totals
- Per day, week and two weeks on every plan
- Free plan
- Up to 3 members
- Desktop apps
- Windows, macOS and Linux
- Who sees hours
- Members their own, admins the team
In short
What is Staffic Hours Tracker?
Staffic Work Hours Tracker is how small teams count work hours in Staffic: members start a timer in the desktop app, and every session is totaled on daily, weekly and bi-weekly timesheets. It suits one person checking their own hours or a small team, and the Free plan covers up to 3 members. Standard adds monthly timesheets and manual time; Elite adds timesheet approval and payroll.
How it works
From pressing start to a weekly total
Three steps for each member, and nothing to add up by hand.
- 01Install and sign inEach member installs Staffic on Windows, macOS or Linux and signs in to your organization.
- 02Press Start TrackingThey pick a project and task and start the timer. Tracking stops after 5 minutes without keyboard or mouse input, or when the computer sleeps or locks.
- 03Hours add upEach session lands on the daily timesheet, and the weekly and bi-weekly timesheets total it per member.
- 04Check the totalsRead the week on the weekly timesheet or the dashboard, and take the bi-weekly total to payroll.
Hours tracker
An hours tracking app that adds up the day and the week
Members run one timer in the desktop app. Staffic files each session under its day, then totals the days by week and pay period, so you read hours instead of collecting them.
Every session lands on the member's daily timesheet with its start and end time. The weekly and bi-weekly timesheets add those days up per member, and Standard adds a monthly calendar and custom date ranges.
- Free for up to 3 members
- Desktop apps for Windows, macOS and Linux
- Totals per member, per day and per period
Open any day to see where the hours went. Sessions sit on an hourly timeline, so a 9:47 AM start and a 10:43 AM stop read as 56 minutes on the Design project.
- Your own day, or any member's for admins
- Gaps between sessions stand out
- Every plan, including Free
The weekly timesheet gives each member a row of days and a Total Hours figure for the week. Switch between your organization's time zone and the member's own when your small team spans countries.
- Total Hours per member
- Organization or member time zone
- Narrow it to one project or task
Paying every other week? The bi-weekly timesheet puts 14 days side by side for every member, with the total you take to payroll.
- 14 days per member
- Total Hours for the period
- Every plan, including Free
The dashboard's Organization view shows Total Hours This Week as one number, with a bar for each day. On Standard and Elite it also lists the top 5 members by time logged.
- Total Hours This Week
- A bar for each day's hours
- Top members by time logged on Standard and Elite
Forgot to start the timer before a call? On Standard and Elite, members add manual time from the daily timesheet with a project, task, time range and reason, if your admin allows it.
- A reason on every entry
- Allowed or blocked in Timesheet Settings
- Listed in the Manual Time report
Showing Hours per day, week and month.
Control and privacy
Hours you can trust and explain
Staffic counts time only while a member's timer runs, and the rules for adding time by hand are yours to set.
- Time is recorded only while a member's timer runs in the desktop app
- Tracking stops after 5 minutes without input, or when the computer sleeps or locks
- Members see their own timesheets; admins and roles you allow see the team's
- Admins allow or block manual time in Timesheet Settings (Standard and Elite)
- Every manual entry carries a reason in the Manual Time report (Standard and Elite)
Set it up
How to set up an hours tracker in Staffic
Four steps get a small team tracking on the Free plan. The last one needs Standard or Elite.
- 01
Create your free workspace
Sign up in the browser and name your organization. The Free plan covers up to 3 members.
Start free - 02
Add a project
Create at least one project with a task, so every hour has somewhere to land.
Manage › Projects - 03
Invite your members
Send each person an email invite and add them to the project.
Admin › Members › Invite Member - 04
Install the desktop app
Each member installs Staffic, signs in and presses Start Tracking.
Download Staffic - 05
Decide on manual time
On Standard and Elite, switch Manual Time on if members may add hours the timer missed.
Settings › Timesheet Settings
Compare
What each plan adds to your hours tracker?
The Free plan covers the timer and the everyday timesheets. Standard and Elite add longer ranges, manual time, reports, approval and payroll.
Swipe the table to compare
| Compare | Free | Standard | Elite |
|---|---|---|---|
| Desktop timer on Windows, macOS and Linux | Yes | Yes | Yes |
| Daily, weekly and bi-weekly timesheets | Today, last 7 and last 14 days | Any dates | Any dates |
| Monthly and custom timesheets | No | Yes | Yes |
| Manual time with a reason | No | Yes | Yes |
| Clock In/Out | No | Yes | Yes |
| Reports with PDF or Excel export | No | Yes | Yes |
| Timesheet approval | No | No | Yes |
| Payroll from tracked hours | No | No | Yes |
Plan facts from the Staffic app, checked October 12, 2026. Prices are on the pricing page.
Specs and terms
Hours Tracker at a glance
The facts behind the feature, and what each number on the Hours Tracker page means.
Specifications
- Free plan
- Up to 3 members
- Where hours come from
- The timer in the desktop app for Windows, macOS and Linux
- Timesheets on every plan
- Daily, weekly and bi-weekly
- Earlier dates
- Standard and Elite; Free shows today, the last 7 days and the last 14 days
- Monthly and custom timesheets
- Standard and Elite
- Manual time
- Standard and Elite, with a reason, when admins allow it
- Time zone
- The organization's or the member's
- Idle stop
- After 5 minutes without input, or when the computer sleeps or locks
- Exports
- From the reports (Standard and Elite); timesheets have no export of their own
- Total Hours30h 56m
- A member's tracked hours for the date range of the weekly, bi-weekly, monthly or custom timesheet.
- Manual Time1h 50m
- Time added by hand on the daily timesheet, shown next to the tracked sessions (Standard and Elite).
- Time Range01 hours 00 minutes
- The start and end of a manual time entry, with its length shown under it.
- TimezoneAsia/Dhaka (+06:00)
- The time zone a timesheet uses to split hours into days: your organization's or the member's own.
- Total Hours This Week271h 56m
- Everyone's tracked hours this week, on the dashboard's Organization view.
Who it’s for
A simple hourly tracker for small teams and solo work
Whether you count your own day or a few people's, the same timer and timesheets do the adding up.
Freelancers
Your own hours, week by week
Track each client job as a project, then read your week's total before you send an invoice. On Standard, the monthly calendar shows a whole month of your days at once.
Hourly staff
Hours ready for each pay period
The bi-weekly timesheet gives you each member's total for two weeks. Standard adds Clock In/Out with each day's first and last tracked time, and Elite pays from the hours in Payroll.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Hours Tracker cost?
Hours Tracker is included on every plan, Free included. You pay per active user only when your team grows past 3 members.
Compare every planFree$0forever, for up to 3 membersEvery core feature, Hours Tracker included
Standard$5.50$1per user / month, billed yearlyOffer price until Sep 12, 2027Everything in Free without the 3 member limit, plus Screenshots, Monthly Timesheets and 7 more
Elite$5.80per user / month, billed yearlyAdds Live Feed, Screen Recordings, Timesheet Approval and 5 more
Prices in USD per active user. Billed monthly, Standard is $7.50 and Elite is $9.80 per user.
FAQ
Frequently asked questions
Answers about tracking hours with Staffic. The legal answers are general information about labor rules, not legal advice.
Read the docsHow do you track hours worked?
Record when work starts and stops as it happens, then total it by day and week. A running timer beats filling in hours from memory at the end of the week. With hour tracking software like Staffic, each member starts the timer in the desktop app, and the daily and weekly timesheets add up the sessions for you.
How can I keep track of my work hours?
Run a timer while you work and check your total at the end of each day. With Staffic as your work hour tracker, you install the desktop app, pick a project and task, and press Start Tracking. Your daily timesheet then shows each session, and the weekly timesheet shows the total. The Free plan works for one person, so tracking your own hours costs nothing.
How do I keep track of employee hours?
Have each employee track time as they work, then read one weekly view instead of collecting timesheets. An employee hours tracker like Staffic shows every member's hours per day with a Total Hours figure, and the dashboard shows the team's Total Hours This Week. Manual time, on Standard and Elite, is a separate entry with a reason, so you can tell it apart from tracked time.
How can I track my employees' hours for free?
Use Staffic's Free plan, which covers up to 3 members. This free employee hour tracking software includes the desktop apps, projects and tasks, work notes, apps and URLs, and daily, weekly and bi-weekly timesheets. On Free those timesheets show today, the last 7 days and the last 14 days; earlier dates, screenshots, manual time and reports start on Standard.
Do employers have to track hours?
In the US, yes for non-exempt employees: federal recordkeeping rules (29 CFR 516.2) require their hours worked each workday and total hours each workweek. In the EU, the Court of Justice ruled in May 2019 (case C-55/18) that member states must require employers to have a system that measures daily working time. This is general information, not legal advice, so check the rules where your team works.
Can you track hours for exempt employees?
Yes. US federal recordkeeping rules don't require hours records for exempt employees (29 CFR 516.3 leaves those items out). You can still track their time to see project costs, client billing and workload. In Staffic, exempt and non-exempt members use the same timer and timesheets. This is general information, not legal advice.
Do salaried employees have to track hours?
It depends on whether they're exempt, not on the salary itself. The US Department of Labor says job titles don't decide exempt status: an exempt employee must earn at least the required salary and meet the duties tests. A salaried employee who isn't exempt still needs hours recorded under 29 CFR 516.2. Check your own case with a lawyer or your labor agency; this is general information, not legal advice.
How much does it cost to use Hours Tracker?
Every plan includes Hours Tracker. Free covers up to 3 members. Standard is $5.50 per user per month billed yearly ($1.00 during the current offer, until September 12, 2027) or $7.50 billed monthly, and Elite is $5.80 per user per month billed yearly or $9.80 billed monthly.
Explore more
Explore more features
Timesheets
Employee Time Tracking
Staffic tracks employee time on projects and tasks with desktop apps, then turns it into timesheets, reports and approvals. Free for up to 3 members.
Daily Timesheet
Staffic's daily timesheet shows one member's tracked sessions for a day on a timeline, with project, task, start and end times and the day's total.
Weekly Timesheets
Staffic's weekly timesheet shows 7 days of tracked hours per member, one day per column, with Total Hours beside each name.
Bi-Weekly Timesheets
Staffic's bi-weekly timesheet shows 14 days of tracked hours per member, week above week, with Total Hours for the pay period.
Manual Time
Add the hours the timer missed with a project and a required reason, and see every manual add and deleted hour in the Manual Time report.
Timesheets
Timesheet Software
Staffic fills daily, weekly and bi-weekly timesheets from tracked time. Monthly and custom ranges come with Standard, and approval with Elite.
Free for up to 3 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No credit card
- 7-day trial on paid plans
- Windows, macOS, Linux
