Small businesses
Pay periods without spreadsheets
Staffic is timesheet software for small business teams that pay by the hour. It's free for up to 3 members, and on Elite payroll uses the time a manager approved.
- All features
- Timesheet Software
TimesheetsFree, Standard and Elite
Timesheet Software
Timesheet software that fills itself from tracked time
Staffic is timesheet software for teams that work on computers. Every session from the desktop app lands on the daily, weekly and bi-weekly timesheets, so nobody types hours at the end of the week. Standard adds monthly and custom ranges, and Elite adds approval before payroll.
- Free for up to 3 members
- No credit card
- Timesheet views
- Daily, weekly, bi-weekly, monthly and custom
- Filled from
- Desktop app sessions on Windows, macOS and Linux
- Free plan
- Daily, weekly and bi-weekly for up to 3 members
- Changes
- Every added or deleted entry needs a reason
- Approval
- Per member, on Elite
- Who sees what
- Members their own, admins the team
In short
What is Staffic Timesheet Software?
Staffic Timesheet Software is the set of timesheets Staffic builds from the time your team tracks in the desktop app. Daily, weekly and bi-weekly timesheets work on every plan, including Free. Standard adds monthly and custom timesheets, past dates, active and neutral time, and manual time with a reason. Elite adds timesheet approval, so a manager checks the hours before payroll.
How it works
From tracked sessions to a signed-off timesheet
Members never fill in a timesheet. They track time in the desktop app and check their timesheets online in the web app.
- 01Track time in the desktop appMembers start the timer on a project and task. Each session keeps its start time, end time and activity level.
- 02The timesheets fill inSessions appear on the daily, weekly and bi-weekly timesheets, grouped by member and day.
- 03Fix what's missingOn Standard and Elite, a forgotten hour goes in as manual time with a reason. A wrong session can be deleted with a reason on any plan.
- 04Approve the periodOn Elite, managers approve or reject each member's time before payroll uses it.
Timesheet software
Online timesheet software for every pay period
Five timesheet views read the same tracked sessions, so you pick the period that matches how you review, bill or pay.
Every view reads the sessions members track in the desktop app. Changing the period changes how the hours are grouped, never the hours themselves.
- Daily, weekly and bi-weekly on every plan
- Monthly and custom on Standard and Elite
- Approval and payroll on Elite
The daily timesheet shows one member's tracked sessions for a day, each with its project, task, start time, end time and total. Cards at the top add up Total Hours, plus Active Time and Neutral Time on Standard and Elite.
- Project and task on every session
- Total Hours on every plan, including Free
- Past days on Standard and Elite
The weekly timesheet lists each member's hours for every day of the last 7 days, with Total Hours beside each name. Narrow it to a project and then a task, and count the days in your organization's time zone or the member's own.
- Hours per member and day
- Project and task filters
- Several members at once on Elite
The bi-weekly timesheet covers the last 14 days, the span many teams pay on. It's included on every plan, and Standard lets you pick earlier dates.
- Last 14 days by default
- Every plan, including Free
- Earlier dates on Standard and Elite
The monthly timesheet gives every member a calendar with the hours tracked on each day of the month. It suits month-end checks, on the Standard and Elite plans.
- One calendar per member
- Hours on each day of the month
- Standard and Elite
The custom timesheet opens on the last 45 days and takes any start and end date you pick, with shortcuts for the last 7, 14 or 30 days. Use it for a client's billing period or a project that runs across months.
- Last 45 days by default
- Any start and end date
- Standard and Elite
On Elite, Timesheet Approval collects tracked time by date under Awaiting. A manager approves or rejects each member's time, can reject part of a single session, and finds every decision under History.
- Awaiting and History tabs
- Reject part of a session
- Elite plan
A forgotten hour goes in as manual time, and a wrong session can be deleted. Both need a reason, and the Manual Time report lists each change with the member, project, task and time added or removed.
- Reason required for every change
- Edit date on each entry
- Report on Standard and Elite
Showing Five views, one set of hours.
Control and privacy
Who can see and change each timesheet?
Timesheets show only time tracked in the desktop app or added with a reason. Admins decide who sees the team's hours.
- Members see their own timesheets; admins and roles granted Timesheets in Access Control see the team
- Admins allow or block manual time for members in Timesheet Settings (Standard and Elite)
- Members can delete only their own sessions, and every deletion needs a reason
- Approval is turned on for the organization, with a switch beside each member (Elite)
- Days are counted in the organization's time zone or the member's own
Set it up
How to set up timesheets in Staffic
Timesheets need no setup of their own: they fill as soon as members track time. These steps set the rules around them.
- 01
Assign members to projects
Create projects and tasks, then add members so their time lands in the right place on every timesheet.
Manage › Projects - 02
Track the first hours
Each member installs the desktop app, signs in and starts the timer on a project and task.
Download Staffic - 03
Open a timesheet view
Pick Daily, Weekly, Bi-Weekly, Monthly or Custom, then filter by project, task or member.
Timesheets › Weekly - 04
Turn on approval
On the Timesheet Approval tab, select Turn On, then check the switch beside each member (Elite).
Read the timesheets guideSettings › Timesheet Settings
Compare
Which timesheet fits your review?
All five views read the same tracked sessions. They differ in the period they cover and the plan they need.
Swipe the table to compare
| Compare | Daily | Weekly and bi-weekly | Monthly | Custom |
|---|---|---|---|---|
| Period | One day | Last 7 or 14 days | A calendar month | Last 45 days, or any dates |
| Layout | Sessions with start and end times | Hours per member and day | A calendar per member | Hours per member and day |
| Plans | Every plan | Every plan | Standard and Elite | Standard and Elite |
| Earlier dates | Standard and Elite | Standard and Elite | Included | Included |
| Best for | Checking or fixing one day | Weekly review and pay periods | Month-end close | Client billing periods |
Every view reads the same tracked sessions, counted in the organization's or the member's time zone.
Specs and terms
Timesheet Software at a glance
The facts behind the feature, and what each number on the Timesheet Software page means.
Specifications
- Timesheet views
- Daily, weekly, bi-weekly, monthly and custom
- Default ranges
- Weekly: last 7 days. Bi-weekly: last 14 days. Custom: last 45 days
- Free plan
- Daily, weekly and bi-weekly timesheets for up to 3 members
- Standard
- Monthly and custom timesheets, earlier dates, active and neutral time, manual time
- Elite
- Timesheet approval and several members in one filter
- Filters
- Project, task, member and time zone
- Manual time
- Up to 24 hours per entry, never in the future, with a reason
- Change log
- Manual Time report with Excel and PDF export (Standard and Elite)
- Work notes
- Notes by member, project and task, on every plan
- Total Hours33h 50m
- A member's tracked time for the timesheet's period, shown beside their name on the weekly and custom timesheets.
- Active Time5h 55m
- Tracked time with keyboard or mouse input on the chosen day, shown on the daily timesheet on Standard and Elite.
- Neutral Time1h 50m
- Idle time inside tracked sessions. It stays in Total Hours and is shown on its own on Standard and Elite.
- Organization's Timezone(UTC+06:00) Asia/Dhaka
- The time zone set for your organization. Choose it to count every member's days the same way.
- Member's Timezone(UTC+06:00) Asia/Dhaka
- The member's own time zone, for reading their days as they worked them.
- Last 14 DaysLast 14 Days
- A shortcut on the date range calendar that sets the timesheet to the 14 days ending today.
Who it’s for
Timesheets for how your team gets paid
The same hours serve payroll, client billing and a manager's weekly check.
Agencies and studios
Hours ready for each client invoice
Filter the custom timesheet by project for the billing period. On Elite, the same tracked hours fill the project's line on the client's invoice.
Remote teams
A weekly check without status calls
Read the last 7 days per member on the weekly timesheet, then open one day to see the sessions behind a number.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Timesheet Software cost?
Timesheet Software is included on every plan, Free included. You pay per active user only when your team grows past 3 members.
Compare every planFree$0forever, for up to 3 membersEvery core feature, Timesheet Software included
Standard$5.50$1per user / month, billed yearlyOffer price until Sep 12, 2027Everything in Free without the 3 member limit, plus Screenshots, Monthly Timesheets and 7 more
Elite$5.80per user / month, billed yearlyAdds Live Feed, Screen Recordings, Timesheet Approval and 5 more
Prices in USD per active user. Billed monthly, Standard is $7.50 and Elite is $9.80 per user.
FAQ
Frequently asked questions
Answers about timesheets and timesheet software in Staffic.
Read the docsWhat is a timesheet?
A timesheet is a record of the hours a person worked, usually broken down by day, project and task. Teams use timesheets to pay hourly staff, bill clients and see where time goes. Staffic keeps automated timesheets: the desktop app records each session, so the timesheet fills in without anyone typing hours.
How do you calculate timesheet hours?
Subtract the start time from the end time of each work period, then add the periods together for the day or week. Staffic does this for you: each tracked session has a start time, end time and total, and the timesheets add them up per member, day and period. Idle time stays in the total and appears separately as Neutral Time on Standard and Elite.
How do you calculate timesheet hours manually?
Write each start and end time in 24-hour format, subtract start from end, take off unpaid breaks, then turn the minutes into decimals by dividing by 60. For example, 08:30 to 17:15 with a 45-minute break is exactly 8 hours. With a timesheet app that tracks time, you only check the math instead of doing it.
How do you read a time card?
Read it row by row: each row is a day, with the time the person started, the time they stopped, any break and the hours worked. The total at the bottom is the sum of those days. Staffic's Clock In/Out page reads the same way, using each day's first and last tracked session as the clock-in and clock-out, on Standard and Elite.
How do you add up time card hours?
Add the hours for each day, add the minutes separately, then turn every 60 minutes into an hour. If payroll needs decimal hours, convert the leftover minutes too (15 minutes is 0.25 hours). Staffic's weekly and bi-weekly timesheets show this total beside each member's name, so timesheet management doesn't need a calculator.
Can timesheets be approved and locked before payroll?
They can be approved on the Elite plan, but Staffic has no separate lock step. A manager approves or rejects each member's time on Timesheet Approval, and when approval is on, Payroll pays only the approved time. Rejected time stays out of pay, and every decision is listed under History.
Can employees edit their own timesheets?
Partly. Members can't change the start or end of a tracked session. They can delete their own sessions with a reason, and on Standard and Elite they can add manual time with a reason when an admin allows it. Each change appears in the Manual Time report, so admins see what changed and why.
How much does it cost to use Timesheet Software?
Every plan includes Timesheet Software. Free covers up to 3 members. Standard is $5.50 per user per month billed yearly ($1.00 during the current offer, until September 12, 2027) or $7.50 billed monthly, and Elite is $5.80 per user per month billed yearly or $9.80 billed monthly.
Explore more
Explore more features
Daily Timesheet
Staffic's daily timesheet shows one member's tracked sessions for a day on a timeline, with project, task, start and end times and the day's total.
Weekly Timesheets
Staffic's weekly timesheet shows 7 days of tracked hours per member, one day per column, with Total Hours beside each name.
Bi-Weekly Timesheets
Staffic's bi-weekly timesheet shows 14 days of tracked hours per member, week above week, with Total Hours for the pay period.
Monthly Timesheets
One calendar per member with the hours tracked on each day of the month and Total Hours for the month. On Standard and Elite.
Timesheet Approval
Approve or reject each member's tracked and manual time day by day, so hourly payroll pays only the hours you signed off.
Timesheets
Timekeeping Software
Staffic keeps a record of hours you can pay from: tracked sessions, every manual change with its reason, approvals and payroll on Elite.
Free for up to 3 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No credit card
- 7-day trial on paid plans
- Windows, macOS, Linux
