Hourly teams
Pay only the hours someone checked
Timekeeping software for employees paid by the hour: turn on approval and set each pay rate. On Elite, Payroll then counts only the time a manager approved.
- All features
- Timekeeping Software
TimesheetsFree, Standard and Elite
Timekeeping Software
Timekeeping software with a record of every change
Staffic is timekeeping software for teams that need hours they can pay from. The desktop app records each session, every manual change needs a reason, and on Elite a manager approves the time before payroll. Members see their own hours, and admins see the full trail.
- Free for up to 3 members
- No credit card
- Source of hours
- Desktop app sessions, plus manual time with a reason
- Change log
- Manual Time report on Standard and Elite
- Attendance
- Clock In/Out from tracked sessions (Standard)
- Approval
- Approve or reject time on Elite
- Pay
- Payroll from approved time on Elite
- Who sees it
- Members their own hours, admins the trail
In short
What is Staffic Timekeeping Software?
Staffic Timekeeping is how Staffic's timekeeping software keeps a record of hours, from the moment a member starts the desktop timer to the day the time is paid. Nobody edits a tracked session; it can only be deleted with a reason, and manual time needs a reason too. Standard adds Clock In/Out and the Manual Time report of every change. Elite adds timesheet approval and payroll from approved time.
How it works
How an hour becomes a paid record
Four steps, each one leaving a trace you can check later.
- 01The timer records the hoursMembers track sessions in the desktop app on a project and task. Nobody types start or end times.
- 02Changes come with a reasonManual time and deleted sessions each need a reason, and the Manual Time report lists them on Standard and Elite.
- 03A manager signs offOn Elite, a manager approves each day's time or rejects all or part of a session.
- 04Payroll pays the approved timeOn Elite, Payroll counts approved time for members who need approval, then you mark the payment as paid.
Timekeeping
Employee timekeeping software from first session to payday
Each step adds to the record: what was tracked, what changed and why, who approved it, and what was paid.
The desktop app records each session with its start time, end time, project and task while the timer runs. Nobody can move a session's start or end afterwards, so the hours on the record are the hours tracked.
- Start and end time on every session
- Idle time kept apart as neutral time (Standard and Elite)
- Windows, macOS and Linux
A forgotten hour goes in through Add Manual Time with a project, a time range, an activity level and a reason. Entries can't overlap tracked time, run past 24 hours or end in the future, and admins decide whether members may add their own.
- Reason required to save
- Up to 24 hours per entry
- Standard and Elite
The Manual Time report lists every added or deleted entry by date, with the member, project, task, the change and the reason. Filter it by project, members and dates, then export it to Excel or PDF for payroll or an audit.
- Added and deleted time side by side
- Edit date and reason on each entry
- Excel and PDF export
Clock In/Out takes each day's first and last tracked session as the member's clock-in and clock-out, with the time worked in between. Days are counted in your organization's time zone, and the report exports to PDF or Excel on Standard and Elite.
- Taken from the first and last session
- Time worked per member and day
- PDF or Excel export
On Elite, a manager reviews each day's time per member, with idle time shown beside it. They approve it, reject it, or reject only part of one session, and the History tab keeps every decision.
- Idle time beside each member's hours
- Partial rejection of a session
- Elite plan
On Elite, Payroll multiplies each member's time worked by their pay rate. When approval is on, it counts only approved time. You mark each payment as paid with an optional reference, and that step can't be undone.
- Approved time only when approval is on
- Hourly, monthly salary and fixed payments
- Payment history with CSV export
Showing Recorded by the timer, not typed in.
Control and privacy
Rules that keep the record honest
Admins set who can change time and who signs it off. Members see their own timesheets and can change only their own entries.
- Admins choose whether members may add manual time (Standard and Elite)
- A reason is required for every manual entry and every deleted session
- Members can delete only their own sessions; admins can delete any member's
- Only admins and roles granted Timesheet Approval approve or reject time (Elite)
- Mark as Paid can't be undone, so each payment stays in Payroll history (Elite)
Set it up
How to set up timekeeping in Staffic
Set the rules once. After that, the record builds itself as your team tracks time.
- 01
Set your organization's time zone
Clock In/Out counts every member's day in this time zone, so set it before the first pay period.
Admin › Organizations - 02
Decide who can add manual time
On the Manual Time tab, switch Allow members to add manual time on or off. Admins can add time for members either way.
Settings › Timesheet Settings - 03
Add pay rates
Open each member and fill in Payment Settings with their pay rate or monthly salary (Elite).
Read the payroll guideAdmin › Members - 04
Review the changes
Check every added or deleted entry and its reason for the period, and export the list if you need a copy.
Reports › Manual Time - 05
Approve, then pay
Approve the period's time, then open Payroll and mark each payment as paid (Elite).
Timesheets › Approval
Compare
Staffic, Hubstaff or Time Doctor
How three timekeeping tools handle changes to recorded hours, using facts from each company's own website.
Swipe the table to compare
| Compare | Staffic | Hubstaff | Time Doctor |
|---|---|---|---|
| Free option | Free plan for up to 3 members | 14-day trial | 14-day trial |
| Manual time | Standard and Elite; admins allow or block it for members | Owners and managers allow or block it per member | Every plan, set per user |
| Reason for a change | Required for every added or deleted entry | Can be required for everyone or per member | Optional |
| Log of changes | Manual Time report with reason and edit date (Standard and Elite) | Manual Time Edits report with reason, changed by and changed at | Not listed |
| How far back | Any past time, up to 24 hours per entry | Not listed | Entries older than two months can't be edited |
| Approval of time | Timesheet approval on Elite, including part of a session | Manual time approvals; plan not listed | Manual time approval on Standard and Premium |
Hubstaff sources: hubstaff.com/pricing and the support articles Modify time setting, Manual time approvals and Manual time edit report. Time Doctor sources: timedoctor.com/pricing and the support articles How to Manually Add and Edit Time and How to Approve or Disapprove Manual Time. All checked October 12, 2026.
Specs and terms
Timekeeping Software at a glance
The facts behind the feature, and what each number on the Timekeeping Software page means.
Specifications
- Recorded per session
- Start and end time, project, task and activity level
- Manual time
- Up to 24 hours per entry, past times only, no overlap, reason required
- Deleting time
- Members delete only their own sessions, with a reason
- Change log
- Member, project, task, change, reason and edit date; Excel or PDF (Standard and Elite)
- Clock In/Out
- First and last tracked session per day; PDF or Excel (Standard and Elite)
- Approval
- Approve or reject per member and day, or part of a session (Elite)
- Payroll
- Hourly pay from approved time, plus monthly salaries and fixed payments (Elite)
- Platforms
- Desktop apps for Windows, macOS and Linux, plus the web app
- Change in TimesheetAdded 1 h 00 m
- On the Manual Time report: how much time a manual entry added or a deletion removed.
- Reasonwas server down
- Why the time was added or deleted, typed by the person who made the change.
- Edited On31-10-2025
- The date of the change, shown under the member's name on the Manual Time report.
- Time Worked07:47:38
- A member's tracked time for one date on Timesheet Approval.
- Idle time02:49:57
- Idle time inside that day's sessions, shown in red beside Time Worked so a manager sees it before approving.
Who it’s for
Timekeeping for teams that answer for their hours
When someone asks where an hour came from, the record has the answer.
Agencies and studios
A clear answer when a client asks
Every added or deleted entry carries its reason and edit date, so you can explain a change to a client straight from the Manual Time report.
Distributed teams
The same day boundary for everyone
Online timekeeping for a team spread across countries: Clock In/Out counts every day in your organization's time zone.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Timekeeping Software cost?
Timekeeping Software is included on every plan, Free included. You pay per active user only when your team grows past 3 members.
Compare every planFree$0forever, for up to 3 membersEvery core feature, Timekeeping Software included
Standard$5.50$1per user / month, billed yearlyOffer price until Sep 12, 2027Everything in Free without the 3 member limit, plus Screenshots, Monthly Timesheets and 7 more
Elite$5.80per user / month, billed yearlyAdds Live Feed, Screen Recordings, Timesheet Approval and 5 more
Prices in USD per active user. Billed monthly, Standard is $7.50 and Elite is $9.80 per user.
FAQ
Frequently asked questions
Answers about timekeeping and how Staffic keeps the record.
Read the docsWhat is timekeeping software?
Timekeeping software records when people work and keeps that record for pay, billing and reporting. Good employee timekeeping software also shows what changed and who approved it. Staffic records hours from the desktop app, logs every manual change with a reason, and on Elite adds approval and payroll.
What is timekeeping software used for?
It's used to pay people for the hours they worked, bill clients for project time and check attendance. Teams also use it to settle questions about hours, because the record shows each session and each change. In Staffic, the same tracked time feeds timesheets, Clock In/Out, invoices and payroll.
How does timekeeping software work with payroll for small businesses?
The approved hours become the pay. On Staffic's Elite plan, Payroll multiplies each member's time worked by their pay rate and counts only approved time when approval is on. You then mark each payment as paid, and the payment history exports to CSV for your accountant.
What are the best software tools for remote timekeeping?
The best timekeeping software for remote teams records time where people work, logs every change and lets a manager approve hours before pay. Check whether a tool requires a reason for edits and keeps a report of them. The comparison on this page shows how Staffic, Hubstaff and Time Doctor handled this on October 12, 2026. Staffic is free for up to 3 members, so you can test it on real work.
What is timekeeper software?
Timekeeper software is another name for a timekeeping app: a tool that records the hours people work. Some use the term for a single timer, others for a full system with approvals and pay. Staffic covers both ends, from the desktop timer to payroll on Elite.
How do you keep employee timekeeping accurate?
Record time automatically, make every change explain itself, and have someone sign off before pay. In Staffic, sessions come from the desktop timer, manual time and deletions need a reason, and on Elite a manager approves the time. The Manual Time report shows every change for the period.
What does a timekeeping system record in Staffic?
Each session's start and end time, project, task and activity level, plus the apps and URLs used if admins turn that on. Manual entries and deletions are stored with their reason and date. On Standard and Elite, Clock In/Out adds each day's first and last session, and Elite adds approval decisions and payments.
How much does it cost to use Timekeeping Software?
Every plan includes Timekeeping Software. Free covers up to 3 members. Standard is $5.50 per user per month billed yearly ($1.00 during the current offer, until September 12, 2027) or $7.50 billed monthly, and Elite is $5.80 per user per month billed yearly or $9.80 billed monthly.
Explore more
Explore more features
Manual Time
Add the hours the timer missed with a project and a required reason, and see every manual add and deleted hour in the Manual Time report.
Timesheet Approval
Approve or reject each member's tracked and manual time day by day, so hourly payroll pays only the hours you signed off.
Clock In/Out
Clock In/Out records when each member starts and stops work from the desktop timer, with time worked per day and PDF or Excel export.
Payroll
Payroll works out hourly pay from tracked time, lists monthly salaries, records one-time payments and keeps a payment history.
Timesheets
Timesheet Software
Staffic fills daily, weekly and bi-weekly timesheets from tracked time. Monthly and custom ranges come with Standard, and approval with Elite.
Team & attendance
Time and Attendance
Staffic is time and attendance software for remote and hybrid teams: tracked hours, clock-ins, leave, timesheet approval and payroll in one record.
Free for up to 3 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No credit card
- 7-day trial on paid plans
- Windows, macOS, Linux
