Features
All 33 featuresSee the work while it happens.
DashboardYour team's week at a glance, Monday to Sunday
Live FeedEliteSee who's tracking time right now, and on what
ScreenshotsStandardVisual proof of work, captured automatically
AppsWhich apps each tracked session used
URLsThe websites behind the tracked time
Screen RecordingsEliteFull session video, beyond a screenshot
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Dashboard
The team dashboard: this week's hours, today's performance, top members, ongoing tasks, top projects and the most used apps and websites.
View DashboardTime and Payroll
Staffic records your team's hours in desktop apps for Windows, macOS and Linux, lets you approve them, and works out pay at each member's hourly rate. You send the money through your bank or payment service, mark it as paid, and the record stays in Staffic. Payroll and timesheet approval are on the Elite plan; time tracking works on every plan.
In short
Staffic Time and Payroll is the time tracking and payroll software built into Staffic. Members track time in the desktop app, and Payroll multiplies each day's tracked hours by the member's pay rate. Turn on timesheet approval and only approved hours are paid. Salaries and one-time payments sit beside hourly pay, and every payment you mark as paid stays in History.
How it works
Set rates and the approval rule once. Each pay run after that starts from the hours already tracked.
Time tracking and payroll software
Payroll and timekeeping software often lives in two tools joined by a spreadsheet. In Staffic, the sessions your team tracks are the hours Payroll pays, so nothing is retyped.
Payroll reads three things for each day: the member's tracked sessions, what your approval rule lets through, and the pay rate on their profile. Members without a pay rate, or without tracked time that day, aren't listed.
Members start the timer on a project and task in the Staffic desktop app for Windows, macOS or Linux, and each session lands on the Daily Timesheet. If you're comparing payroll software with time clock features, this timer is the clock: Clock In/Out shows each day's first and last tracked session.
Switch Timesheet Approval on for all members or one at a time in Timesheet Settings. Approvers accept each awaiting session or reject all or part of its time, and Hourly then pays only what was approved.
Each member's Payment Settings hold a pay rate per hour and a monthly salary, in your organization's currency. Hourly pay uses the pay rate, so a member without one isn't listed on the Hourly tab.
Payroll keeps three kinds of pay on three tabs: Hourly for tracked time, Monthly for salaries and Fixed for bonuses. Hourly and Monthly list what's still unpaid with a total at the top, and Mark all as paid closes the list in one step.
Once the money has left your bank or payment service, mark the payment as paid and add a reference if you like. For hourly pay, the member's email statement lists the date, time worked, pay rate and total, and History keeps who marked it and when.
Time tracking for payroll still helps when a provider runs your tax. Export the Time & Activity report to Excel or PDF for the members, projects and dates in the pay period, and send them the file.
Showing What Payroll reads for each day.
Control and privacy
Admins and the roles you choose run payroll. Everyone else sees their own hours and their own payment statements.
Set it up
Six steps from the first install to the first recorded payment. Payroll and approval need Elite.
Each member installs Staffic for Windows, macOS or Linux from the download page and signs in to your organization.
Download StafficHourly pay and salaries use the organization's currency, so set it before you add rates.
OrganizationsEnter an hourly pay rate, a monthly salary or both for each member.
Members › member › Payment SettingsSwitch it on for all members or per member if you'll pay approved time only.
Read the approval guideSettings › Timesheet Settings › Timesheet ApprovalAccept each awaiting session, or reject the time that shouldn't be paid.
Timesheets › Timesheet ApprovalCheck the totals, pay outside Staffic, then mark the rows as paid.
Read the Payroll guidePayroll › Hourly
Compare
Payroll timekeeping software splits into three jobs in Staffic. Each page below does one of them.
Swipe the table to compare
| Compare | Daily TimesheetWhat was tracked | Timesheet ApprovalWhat may be paid | PayrollWhat was paid |
|---|---|---|---|
| Holds | Each session's project, task, start and end | Awaiting, approved and rejected time | Hourly pay, salaries, fixed payments and History |
| Who works in it | Members for their own time; admins for everyone | Admins and roles with approval access | Admins and roles with Payroll access |
| Gives payroll | Time worked per day | Which of that time counts | The payment record |
| Plans | Every plan | Elite | Elite |
| Link | Daily Timesheet | Timesheet Approval | Payroll |
Plans follow what the Staffic app enforces today.
Specs and terms
The facts behind the feature, and what each number on the Time and Payroll page means.
Who it’s for
Contractors, outside payroll providers and small teams use the same hours in different ways.
A contractor's pay rate sits on their member profile. Approve the period's sessions, pay the Hourly total through your usual payment service and add the transfer number as the payment reference.
If a provider runs payroll and tax for you, export the Time & Activity report for the period to Excel and send it. Staffic keeps the tracking and approval; the provider keeps the filing.
Hours, approvals and payments sit in one Staffic workspace, so a small team doesn't run separate payroll and time clock software with a spreadsheet in between.
Customer stories
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
Time and Payroll is part of the Elite plan, with a 7-day free trial. You pay per active user.
Compare every planPrices in USD per active user. Billed monthly, Standard is $7.50 and Elite is $9.80 per user.
Through the tracked sessions themselves. Payroll reads each member's tracked time for the day, applies your approval rule and multiplies it by their pay rate. Salaried members show the month's hours beside their salary. Clock In/Out reads the same sessions, so attendance, hours and pay agree.
With Staffic you skip time cards: it adds up each member's tracked sessions per day for you. Time worked shows in hours, minutes and seconds, and total pay is that time multiplied by the hourly pay rate, rounded to the cent. Converting minutes to decimal hours by hand isn't needed.
Yes. The Time & Activity report exports tracked hours to Excel or PDF for the members, projects and dates you pick, on Standard and Elite. That's the file to send when an outside payroll provider runs your pay. If Staffic Payroll runs it instead, its History keeps the payment record.
Yes, on Elite. Turn on Timesheet Approval for everyone or for single members, and the Hourly tab then pays only the time an approver accepted. Remote staff track time in the desktop app wherever they work. Hourly pay uses your organization's currency, and the money goes out through your own bank or payment service.
Open the member in Members and enter a pay rate per hour in Payment Settings, plus a monthly salary if they have one. Each employee can have a different rate, and the Members list shows every rate side by side. Editing Payment Settings is on Elite, and rates use your organization's currency.
No, a member has one hourly pay rate for all their tracked time. Projects can bill clients at a different hourly rate per person, but that's billing, not pay. For a project bonus or a project-based amount, record a Fixed payment and link it to the project.
Pay from tracked sessions instead of typed hours. The desktop app records each session's start and end, and manual time, when you allow it, needs a reason and shows up in the Manual Time report. With approval on, only approved time is paid, and a paid day drops off the list so it isn't paid twice.
Add each contractor as a member with an hourly pay rate, and they track time in the desktop app. When the period ends, approve their sessions if you use approval, check the Hourly totals, pay them through your usual service and mark the rows as paid. Each contractor gets an email statement with the hours, rate and total.
The Elite plan includes Time and Payroll: $5.80 per user per month billed yearly or $9.80 billed monthly, with a 7-day free trial.
Explore more
Payroll works out hourly pay from tracked time, lists monthly salaries, records one-time payments and keeps a payment history.
Approve or reject each member's tracked and manual time day by day, so hourly payroll pays only the hours you signed off.
Members lists every person with their projects, pay and approval switch, and holds invitations, join requests and each member's page.
The Time & Activity Report shows each member's time worked, average activity, active time and neutral time for every day you pick.
Staffic is time and billing software: track hours on client projects, see the billable amount at your rates, and bill it on an invoice.
Staffic is hourly payroll software: it multiplies each member's tracked hours by their pay rate, day by day, and records bonuses as fixed payments.
Free for up to 3 members
Create your workspace, invite your team, and the first timesheet builds itself.
