How to Use Payroll

Calculate and mark pay from approved time — hourly, monthly salary, one-time fixed payments, and payment history in one place.

Open Payroll

1. Go to Payroll

   Click Payroll under Admin in the left sidebar. Four tabs cover different pay types:

   • Hourly

     Pay from tracked hours × pay rate set on Admin → Members.

   • Monthly

     Fixed monthly salary per member for the selected month.

   • Fixed

     One-time payments — bonuses, commissions, milestone payouts.

   • History

     Past payroll runs and fixed payments already marked paid.

   Approve timesheets for the period before running Hourly or Monthly payroll — Payroll uses logged and approved time from Staffic.

Monthly payroll

1. Review and pay

   On Monthly, pick Member (if filtering one person) and the month (for example, May 2026). Summary cards show Total time worked and Total payable for the period.

   • Member rows

     Avatar, name, Time Worked, and Monthly Salary from the member profile.

   • Pending count

     Header shows how many members are still unpaid (for example, 6 members pending payment).

   • Mark as Paid

     Per-row button after you process pay outside Staffic — or use Mark all as paid for the full total.

   

Fixed (one-time) payments

1. Send a fixed payment

   Open the Fixed tab and fill One Time Payment — for bonuses, commissions, or milestones not tied to hourly/monthly runs.

   • Member (required)

     Who receives the payment.

   • Project (optional)

     Link to a project for margin and client reporting.

   • Amount & Currency (required)

     Payment value in the selected currency.

   • Note (required)

     Reason or details — appears in Fixed history for audits.

   • Send Payment

     Records the payment — view it later under Fixed history / History tab.

   

Payroll workflow

1. Before you pay

   1) Timesheet Approval for the period. 2) Set Pay Rate and Monthly Salary on Members. 3) Reconcile with Reports if totals look wrong.

2. Hourly tab

   Use Hourly when pay is driven by hours worked × hourly rate instead of a flat monthly salary.