Consultants
One invoice per engagement
Keep each engagement as a project and bill its hours at your rate. Staffic suggests the next invoice number, and Invoice Settings fills in your bank details.
- All features
- Invoice Maker
Projects & billingElite plan
Invoice Maker
Invoice maker software for hourly and fixed-fee work
Staffic's Create Invoice form fills a line from a project's tracked hours or its fixed fee, then adds your taxes, discount and business details. Preview it as your client will see it, save it as a draft or send it by email. It's for consultants, agencies and small teams that bill for their time, on the Elite plan.
- 7-day free trial
- Pay per active user
- Lines
- Service or Product, or filled from a project
- From hours
- A project's unbilled hours or fixed fee
- Tax and discount
- Two taxes and one discount, percent or fixed
- Currency
- Picked for each invoice
- Sending
- Email with a private link, or copy the link
- Plans
- Elite
In short
What is Staffic Invoice Maker?
Staffic Invoice Maker is the invoice maker software inside the Staffic time tracker. Pick a client, and on any line choose a project: Staffic sets the quantity to 1 and the unit price to what the project hasn't billed yet. Add Service or Product lines, two taxes and a discount, then preview the invoice as the client sees it and send it with a private link.
How it works
One invoice in four steps
From an empty form to an invoice in your client's inbox.
- 01Pick the clientChoose an active client, or add one without leaving the form.
- 02Add the linesLink a line to a project to bill its hours or fee, and add Service or Product lines for the rest.
- 03Set tax and discountName up to two taxes, choose a percent or a fixed amount, and add a discount.
- 04Preview and sendSave it as a draft, view it as your client will, then email it from Staffic.
Invoice maker software
Everything one invoice needs, on one form
Create Invoice holds the client, the invoice number, the dates, the currency, the lines and the totals. The grand total updates as you type.
When a line is linked to a project, its amount comes from the project's billing, so you don't retype hours from a timesheet. Lines without a project work like any invoice making app: a description, a quantity and a unit price.
- Grand total updates as you edit
- Save As Draft or Save & Send
- Editing later keeps status and payments
Choose from your active clients, or use Add Client to save a new one without leaving the form: a name and email, plus phone and office location if you have them. Starting from a client's page picks that client for you.
- Only active clients in the list
- Name and email required
- New Invoice on each client's page
Choose a project under Linked Project and the line takes the project's uninvoiced amount. For an hourly project, that's its tracked hours at the project or person rates; for a fixed-fee project, the fee. Either way, earlier invoice lines for the project are taken off first.
- Quantity 1, unit price from the project
- A different project on each line
- Clear the project to type the line yourself
Each line is a Service or a Product with a quantity and unit price. Name Tax 1 and Tax 2, set each as a percent or a fixed amount, and switch them on per line. The discount comes off the subtotal before any percent tax is worked out.
- Two named taxes, percent or fixed
- Tax switches on each line
- One discount, before tax
Fill in Invoice Settings once and each invoice shows your address, contact details, website and VAT number under your organization name. Bank details, accepted payment methods, payment instructions and default notes appear where the client looks for how to pay.
- Address, phone, email and website
- Bank name, account, routing and SWIFT/BIC
- Payment instructions and default notes
Save the invoice as a draft and open View as Client to see exactly what your client will get. When it's right, Send Email delivers a private link to the client's address, and the dialog shows the shareable URL if you'd rather send it yourself.
- View as Client before sending
- Editable email subject
- Draft becomes Sent once emailed
Showing Built from the work you tracked.
Control and privacy
Who can make and see invoices?
Making invoices is an admin job. Your client sees one invoice, through one link.
- Only admins and the roles you give Invoice access in Access Control can open Create Invoice
- Each invoice number is unique in your organization, and a duplicate is refused
- The client link opens that one invoice and nothing else in your organization
- Invoice Settings decides which business and bank details every invoice shows
- The invoice detail lists its linked projects, so you can trace each amount back
Set it up
How to make your first invoice in Staffic
Five steps on the Elite plan, from your business details to a sent invoice.
- 01
Add your business details
Fill in your address, contact details, VAT number, bank details, payment instructions and default notes.
Settings › Invoice Settings - 02
Open Create Invoice
Pick the client or add one, check the suggested invoice number, and set the dates and currency.
Manage › Invoice › Create New Invoice - 03
Fill the lines
Choose a project on a line to bill its unbilled hours or fee, or type a description, quantity and unit price.
See ProjectsCreate Invoice › Linked Project - 04
Add taxes and a discount
Name each tax, choose a percent or a fixed amount, and switch it on for the lines it applies to.
Create Invoice › Tax 1, Tax 2, Discount - 05
Preview and send
Check the client view, then send the email or copy the shareable URL.
Read the Invoices guideInvoice Detail › View as Client › Send Email
Compare
Which line fits the work?
Mix all three on one invoice. The discount and the taxes you switch on work the same way for each.
Swipe the table to compare
| Compare | Hourly projectLinked Project | Fixed-fee projectLinked Project | Service or ProductTyped by you |
|---|---|---|---|
| Amount from | Tracked hours at the project's rates, minus earlier invoice lines | The fee, minus earlier invoice lines | Quantity times the unit price you type |
| Quantity | 1 | 1 | What you enter |
| Needs | Project billing set to Hourly Basis | Project billing set to Fixed Fee | Nothing else |
| Good for | Billing hours as they're tracked | Fixed-price jobs | Products and one-off services |
Project billing is set on Standard and Elite; invoices are on Elite.
Specs and terms
Invoice Maker at a glance
The facts behind the feature, and what each number on the Invoice Maker page means.
Specifications
- Line types
- Service or Product
- Linked project
- One per line; fills the project's uninvoiced amount
- Taxes
- Tax 1 and Tax 2, each a percent or a fixed amount
- Discount
- A percent or a fixed amount, off the subtotal before tax
- Fixed tax
- Added once per invoice when any line has it on
- Invoice number
- Two letters of your organization name plus a number; editable and unique
- Dates
- Issued date (required) and due date (optional)
- PO number
- Optional
- Currency
- Picked for each invoice
- Business details
- From Invoice Settings, on every invoice
- Client view
- A private link that opens in any browser, with Print / Save PDF
- Plans
- Elite
- Linked ProjectSelect Project
- The project an invoice line bills. Choosing one fills the line with the project's uninvoiced amount.
- Item TypeProduct
- Service or Product: the label each line carries on the invoice.
- Issued DateDec 3, 2025
- The date printed on the invoice. A new invoice starts with today.
- Grand Total€1.00
- The subtotal minus the discount, plus the taxes.
- Amount Due€1.00
- The grand total minus the payments recorded so far.
Who it’s for
Invoicing software for consultants and small teams
If you're choosing the best small business invoice system for hourly work, start where the hours are already recorded.
Agencies
Products and services on the same invoice
Bill a project's hours on one line and add a Product line for a license you resell, each with the taxes that apply to it.
Small businesses
Job invoices without a second tool
Treat each job as a project and Staffic works as job invoice software: the hours your team tracked become the line, and the client gets a link to view and print it.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Invoice Maker cost?
Invoice Maker is part of the Elite plan, with a 7-day free trial. You pay per active user.
Compare every planFree$0forever, for up to 3 membersThe core features, without Invoice Maker
Standard$5.50$1per user / month, billed yearlyOffer price until Sep 12, 2027Everything in Free without the 3 member limit, plus Screenshots, Monthly Timesheets and 7 more
Elite$5.80per user / month, billed yearlyAdds Invoice Maker, with Live Feed, Screen Recordings, Timesheet Approval and 5 more
Prices in USD per active user. Billed monthly, Standard is $7.50 and Elite is $9.80 per user.
How do I create an invoice from tracked time?
Choose the project under Linked Project on an invoice line. Staffic sets the quantity to 1 and the unit price to the project's uninvoiced amount: the hours tracked on it at its hourly rates, minus what earlier invoice lines for that project billed. Add one line per project to bill hourly work project by project.
Can I email an invoice straight to a client?
Yes. Choose Save & Send on the form, or Send Email on a saved invoice, and Staffic emails the client a private link to view it in any browser, with your bank details and payment instructions. You can edit the subject first, and the Send dialog shows the shareable URL if you'd rather send it yourself.
Can I add my logo and details to an invoice?
Your details, yes; your own logo, no. Invoice Settings holds your address, phone, email, website, VAT number, bank details, accepted payment methods, payment instructions and default notes, and every invoice shows them with your organization name. There's no logo upload, so invoices carry the Staffic logo.
How do multi currency invoices work in Staffic?
Each invoice has its own currency, picked when you create it, so one client can be billed in euros and another in US dollars. Every amount on that invoice shows in its currency. Staffic doesn't convert between currencies, so a line linked to a project takes the project's amount as it is: check it suits the invoice's currency.
How do I mark an invoice as paid in Staffic?
Record a payment for the amount due. Open the invoice, choose Record Payment, and enter the amount, the date and an optional note. The status changes to Paid once payments cover the grand total, or to Partially Paid before that.
Can I export an invoice as a PDF?
Yes. Download any invoice as a PDF from the invoice list, or open the client view and choose Print / Save PDF. Your client can save or print it the same way from the link you send.
Can I set tax rates and discounts on each invoice?
Yes, two taxes and one discount on every invoice. The discount is taken first, then percent taxes are charged on what's left of the lines they're switched on for: on a $1,000 subtotal with a 10% discount and a 20% tax, the tax is $180 and the grand total $1,080. A fixed tax is added once.
Is invoicing included on the free plan?
No. Invoices, clients and Invoice Settings are on the Elite plan. Free covers time tracking for up to 3 members, and Standard adds project billing, so you can see what a project's hours are worth before you move to Elite and invoice them.
How much does it cost to use Invoice Maker?
The Elite plan includes Invoice Maker: $5.80 per user per month billed yearly or $9.80 billed monthly, with a 7-day free trial.
Explore more
Explore more features
Invoices
Invoices tracks every client invoice from draft to paid, with payments, outstanding balances and a link clients open in a browser.
Clients
Clients holds each client's profile, projects and invoices, so hours on billed projects become billable time you can invoice.
Projects
Projects tracks time per project, task and member, with status and task progress, plus budgets and billing on Standard and Elite.
Settings
Settings is where admins choose what Staffic tracks, set timesheet rules and build Access Control roles, with each switch marked by its plan.
Free for up to 3 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
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- 7-day trial on paid plans
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