Agency time tracking software for client hours and budgets.

Give each client its own projects and split each project into the tasks your team works on. People start the Staffic desktop timer on a project and task, so every hour is recorded against the right client while the work happens. Daily, weekly and bi-weekly timesheets then fill in by project on every plan, so Staffic works as agency timesheet software without a Friday catch-up.

Compare what a project costs with what it can bill. On Standard and Elite, base a cost budget on pay rates, and the project shows a Spent Amount (hours at each person’s pay rate). Next to it, the Billable Amount shows the hours at your bill rates, or the fixed fee. The gap between the two is that project’s margin.

Give each kind of work its own project, with billing on Standard or Elite. A retainer gets a fixed fee and a budget in hours, so you see when the hours it covers run low. Hourly work gets a project rate or a rate per person, so senior and junior time bill at different prices. On Elite, both go on the client’s invoice as separate lines.

Export the client’s own project rather than the whole agency. On Standard and Elite, pick that project in the Time & Activity report, set the dates and download PDF or Excel. The export lists each person who worked on the account with their hours, ready to attach to the monthly update or the invoice.

Staffic gives you the hours, and you compare them with each person’s capacity. On Standard and Elite, the Time & Activity report shows time worked and activity per member for any date range. The Performance report, on the same plans, compares estimated time with time worked, and the Workload view in Tasks shows open work per person on every plan.

Yes. Team Chat is on every plan, with direct messages and a channel for each team and each project. The Project Chat button on a project’s page opens that project’s channel, so questions about a client’s work stay next to its hours.

Staffic is free for up to 3 members. Standard is $5.50 per user per month billed yearly ($1.00 during the current offer), or $7.50 monthly, and Elite, which adds clients, invoices, payroll and screen recordings, is $5.80 billed yearly.