How to Use Timesheets

Review, edit, and submit logged time by day, week, or custom period — then route sheets through approval before payroll and invoicing.

What Timesheets Do

1. Overview

   Timesheets are the official record of worked hours in Staffic. Time flows in from the desktop tracker (automatic), manual entries, clock in/out, and idle-time handling. Each entry is tied to a project and task so billing, payroll, and reports stay accurate.

   • Automatic tracking

     The desktop app logs time while a member tracks against a project and task. Entries sync to the web timesheet in real time (or after reconnecting offline).

   • Manual time & adjustments

     Members or managers can add or edit entries where policy allows — useful for forgotten timers or on-site work without the app.

   • Idle time

     When the member is away, idle detection can prompt to keep, discard, or split time according to Settings.

   • Clock in / out

     Attendance-style clock events can complement tracked hours where your organization uses shift or attendance features.

   Free plan supports Daily, Weekly, and Bi-weekly timesheet views. Standard and Elite add Monthly, Custom periods, and Timesheet Approval on eligible tiers — see Pricing.

Open Timesheets

1. Step 1: Open from the sidebar

   Sign in at app.staffic.io, then expand Timesheets under Analyze and choose the view that matches your payroll or approval cycle:

   • Daily

     One calendar day at a time — best for fixing yesterday’s entries.

   • Weekly

     Seven-day grid for the running week (Sunday–Saturday) — common for team approvals.

   • Bi-Weekly

     Two-week window for bi-weekly payroll.

   • Monthly

     Full calendar month for month-end billing and payroll.

   • Custom

     Pick any start and end date for audits or partial periods.

   • Work Notes

     Central list of notes attached to time entries.

   • Approval

     Managers review and approve or reject submitted sheets (Elite / enabled plans).

2. Step 2: Filter whose time you see

   Members see their own timesheet by default. Managers and admins can switch Member (or team filters where available) to review, edit, or approve others’ time. Use Project and Task filters to narrow entries to one client or deliverable.

Common Timesheet Actions

1. Review and edit entries

   Each row or cell shows project, task, start/end or duration, and activity where tracked. Click an entry to edit duration, reassign project or task, or add a note explaining the work.

   • Add manual time

     Use Add Time (or equivalent) to create an entry when tracking was not running — subject to member permissions in Settings.

   • Delete entries

     Remove mistaken rows where delete permission is allowed. Admins can restrict deletion for compliance.

   • Multiple member view

     On supported plans, managers can open several members side by side or in a combined view for faster reviews.

2. Submit and approve

   When Timesheet Approval is enabled, members submit a period for manager sign-off. Approvers open Timesheets → Approval to accept, reject, or request changes. Approved time feeds Payroll and client Invoices — always reconcile critical amounts against Reports before paying.

   Set a weekly or bi-weekly approval deadline in your team handbook so payroll and invoicing are never blocked by pending sheets.

Tip: Use Daily to fix small mistakes, Weekly for routine manager review, and Monthly or Custom for client billing. Pair timesheets with Remote Track when you need app, URL, or screenshot context for an entry.