PlatformsFree, Standard and Elite

Windows

Time tracker for Windows that fills timesheets as your team works

Staffic is a time tracker for Windows 10 or later. Each member installs the desktop app, picks a project and task, and starts the timer, and the time, activity, apps and URLs sync to the web app's timesheets. The app is free to download, and Staffic is free for up to 3 members.

Start tracking for free

Free for up to 3 members
No credit card

app.staffic.ioStaffic Windows

Staffic Apps: apps James Parker used per tracked session, such as Cursor, Slack and Brave Browser

System: Windows 10 or later
Install: One-click .exe installer with a desktop shortcut
Records: Time, activity, apps and URLs while the timer runs
Screenshots: Standard and Elite plans
Offline: Keeps tracking and uploads when the PC reconnects
Plans: Free to download; Free plan for up to 3 members

In short

What is Staffic Windows?

Staffic for Windows is the desktop time tracker your team installs on PCs running Windows 10 or later. Members sign in, pick a project and task, and press Start Tracking. While the timer runs, the app records time, an activity level from keyboard and mouse, and the apps and websites in use, then syncs it all to timesheets and reports. Screenshots start on the Standard plan.

Updated October 12, 2026By the Staffic team

How it works

From install to a filled timesheet

Time tracking for Windows takes the same four steps on every PC in your team.

01Install the appRun the Staffic installer for Windows. It installs in one click and adds a desktop shortcut.
02Sign in and pick the workSign in with your Staffic account, then choose a project and task.
03Start the timerPress Start Tracking. A system notification confirms that tracking started, and another appears when it stops.
04Review it in the web appEach session syncs to the Daily Timesheet, with the apps, URLs and activity for that time.

Time tracker for Windows

Windows time tracking software for the whole team

What the desktop app records on a Windows PC, and where each record shows up in the web app.

The app records only while a member's timer runs and shows a system notification when tracking starts and when it stops. Every session syncs to the web app in the same form as sessions from the Mac and Linux apps.

Windows 10 or later
Launch at startup and a dark mode
Updates download in the background

Members pick a project and one of their assigned tasks in the app, or add a new task, then press Start Tracking. Each session lands on the Daily Timesheet with its start time, end time and total.

Projects and tasks assigned to the member
A work note on the running session
Daily, weekly and bi-weekly timesheets on every plan

See Daily Timesheet

The Apps page lists every application that ran during a tracked session, Windows Explorer included, and the URLs page lists the sites visited in that session. Admins can switch app or URL tracking off in Settings, Activity.

Apps per session, such as Windows Explorer and Slack
Websites per session, such as github.com
Every plan, including Free

See URLs

The activity level is a percentage worked out from keyboard and mouse input; Staffic keeps the level, not the keys pressed. Fifty seconds or more without input counts as idle, and the app stops tracking after 5 minutes without input or when the PC sleeps or locks.

Activity level on every plan
Active and neutral time on Standard and Elite
Meeting Idle Time Track for calls

See Settings

On Standard and Elite, the app takes screenshots at random minutes while the timer runs: 2 per 10 minutes by default, or 1, 2 or 3 on Elite. A screenshot covers every connected screen, and members see their own in the web app.

Project, task and activity level on each capture
Kept for 365 days
Standard and Elite plans

See Screenshots

app.staffic.io

Staffic dashboard Most Used Websites and Most Used Apps cards: the top 4 of each, such as www.google.com 67 times

Control and privacy

Recording follows the member's timer

Staffic on Windows records nothing while a member's timer is off, and members can see their own data.

Members start and stop the timer, and Windows shows a notification at each change
Admins switch screenshot, app, URL and keyboard and mouse tracking on or off in Settings, Activity
Admins can turn tracking off for one member (Standard and Elite)
Members see their own screenshots, apps and URLs in the web app
Members delete their own screenshots only when an admin allows it (Standard and Elite)

Set it up

How to set up Staffic on Windows

Five steps, from the admin's settings to the first tracked session.

01
Choose what the app records
As an admin, turn screenshot, application, URL and keystroke and mouse tracking on or off for the organization.
Settings › Activity
02
Invite your team
Invite members by email and assign the projects they'll track time on.
Admin › Members
03
Download the Windows installer
Download the .exe from staffic.io/download, or from Desktop App in the web app's sidebar.
Download StafficDesktop App › Windows
04
Install and sign in
Run the installer, open Staffic from the desktop shortcut and sign in with the same account as the web app.
05
Start tracking
Pick a project and task, press Start Tracking, and check that the session shows up on the Daily Timesheet.
Timesheets › Daily

app.staffic.io/user/settings/activity

Staffic Activity settings: screenshot tracking and frequency, instant screenshot requests, and app, URL and input tracking

What the Windows app records

Compare

Desktop app or web app

Members track time in the Windows app. Admins and members read and manage it in the web app.

Swipe the table to compare

Desktop app or web app
Compare	Desktop app for WindowsOn each member's PC	Web appIn a browser
Used for	Tracking time on a project and task	Timesheets, reports, settings and approvals
Apps, URLs and activity	Records them while the timer runs	Shows what the desktop app recorded
Screenshots	Takes them on Standard and Elite	Shows them to the member and to admins
Without a connection	Keeps tracking, uploads on reconnect	Needs a connection
Plans	Every plan	Every plan
Link	You are here

Both work on the same organization data. The Windows app is free to download from staffic.io/download.

Specs and terms

Windows at a glance

The facts behind the feature, and what each number on the Windows page means.

Specifications

System: Windows 10 or later
Installer: .exe, one click, adds a desktop shortcut
Records: Time, activity level, apps and URLs while the timer runs
Screenshots: 2 per 10 minutes on Standard; 1, 2 or 3 on Elite
Screenshot retention: 365 days
Idle: 50 seconds or more without keyboard or mouse input
Auto stop: After 5 minutes without input, or when the PC sleeps or locks
Offline: Time and screenshots saved on the PC, uploaded on reconnect
Updates: Downloaded in the background, installed when you quit
Launch at startup: A setting in the app
Plans: App free to download; Free plan for up to 3 members

Start TrackingStart Tracking: The desktop app button that starts the timer on the chosen project and task.
Total Time1h 27m: The length of one tracked session on the Apps and URLs pages, from its start time to its end time.
Most Used AppsWindows Explorer, 125 Times: The dashboard card that ranks the apps recorded most often in tracked sessions for the period.
Activity Level71%: Keyboard and mouse activity during a screenshot's time range, shown as a percentage in the screenshot viewer.
Screen1 of 1: Which connected screen a screenshot shows, counted in the screenshot viewer.

Who it’s for

Who uses Staffic on Windows?

Teams that work on Windows PCs use the desktop app to track time without a separate clock.

Small teams

Start free on Windows PCs

Up to 3 members track time, activity, apps and URLs on the Free plan. Move to Standard when you want screenshots and monthly timesheets.

Remote teams

Home and office PCs in one timesheet

A member who tracks on a home PC and an office PC signs in with the same account on both, so every session lands in one timesheet.

Agencies and studios

Client work sorted by project

Members pick the client project before they start, so hours, apps and screenshots are already grouped by project when you report or bill.

Customer stories

What our users say

Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.

Try Staffic for free

★★★★★

“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”

LMLucas MeyerFounder

Pricing

How much does Staffic Windows cost?

Windows is included on every plan, Free included. You pay per active user only when your team grows past 3 members.

Compare every plan

Free$0forever, for up to 3 membersEvery core feature, Windows included

Standard~~$5.50~~$1per user / month, billed yearlyOffer price until Sep 12, 2027Everything in Free without the 3 member limit, plus Screenshots, Monthly Timesheets and 7 more

Elite$5.80per user / month, billed yearlyAdds Live Feed, Screen Recordings, Timesheet Approval and 5 more

Prices in USD per active user. Billed monthly, Standard is $7.50 and Elite is $9.80 per user.

FAQ

Frequently asked questions

Answers about Staffic on Windows.

Read the docs

Is there a free time tracker for Windows?

Yes. The Staffic desktop app is free to download, and the Free plan covers up to 3 members with time on projects and tasks, activity levels, apps and URLs. Screenshots, active and neutral time in timesheets and Clock In/Out start on Standard.

Which versions of Windows does Staffic support?

Windows 10 or later. There's one installer, an .exe from the download page, and the same app runs on every Windows PC in your team.

How do I install the Staffic time tracking app for Windows?

Download the installer from staffic.io/download and run it. It installs in one click and adds a desktop shortcut. Then sign in with your Staffic account, pick a project and task, and press Start Tracking.

What does Staffic record on a Windows PC?

Time on the chosen project and task, plus what your admin turns on: an activity level from keyboard and mouse, the apps in use and the websites visited, and on Standard and Elite, screenshots. Nothing is recorded while the timer is off.

Can Staffic be used as employee monitoring software on Windows?

Yes, as open monitoring of tracked time. Admins see each member's apps, websites and activity level for the hours they tracked, plus screenshots on Standard and Elite, and members see their own. The app shows a notification each time tracking starts or stops.

Does the Windows app work offline?

Yes. The timer and screenshots keep running without a connection. Time and screenshots are saved on the PC and upload when it reconnects.

How does the Windows app update?

On its own. Staffic checks for new versions, downloads them in the background and installs them the next time you quit the app, so nobody reinstalls by hand. Turn on Launch at startup if you want Staffic to open when Windows starts.

How much does it cost to use Windows?

Every plan includes Windows. Free covers up to 3 members. Standard is $5.50 per user per month billed yearly ($1.00 during the current offer, until September 12, 2027) or $7.50 billed monthly, and Elite is $5.80 per user per month billed yearly or $9.80 billed monthly.

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