Billable hours calculator

A billable hours calculator totals the hours each person spent on client work and multiplies them by their billing rates. Enter people, hours and rates to get the total to invoice, then print it or export a CSV. Free, with no sign-up.

Updated October 2026

Currency

Person

Project

Hours

Hourly rate

Amount$500.00

Person

Project

Hours

Hourly rate

Amount$125.00

Person

Project

Hours

Hourly rate

Amount$580.00

Billable hours19:4519.75 decimal hours

Total to bill$1,205.003 lines

Per person
Name	Hours	Amount
Ana	12:30 (12.50)	$625.00
Ben	7:15 (7.25)	$580.00

Per project
Name	Hours	Amount
Website	17:15 (17.25)	$1,080.00
Brand refresh	2:30 (2.50)	$125.00

Worked out with the free billable hours calculator by Staffic: staffic.io/resources/billable-hours-calculator

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Free to embed. Paste the code where the calculator should appear.

Embed code

<iframe src="https://staffic.io/resources/embed/billable-hours" title="Billable hours calculator by Staffic" width="100%" height="1100" loading="lazy" style="border:0;width:100%;max-width:100%" data-staffic-embed="billable-hours"></iframe>
<p style="margin:6px 0 0;font-size:13px"><a href="https://staffic.io/resources/billable-hours-calculator?utm_source=resource&utm_medium=embed&utm_campaign=202611-resources&utm_content=billable-hours">Billable hours calculator by Staffic</a></p>
<script>
/* Optional: fits the iframe to the calculator. The embed posts {type:"staffic:embed-height", tool, height}
   to this page whenever its height changes; this sets the matching iframe's height in pixels. */
addEventListener("message",function(e){if(e.origin!=="https://staffic.io"||!e.data||e.data.type!=="staffic:embed-height")return;
document.querySelectorAll('iframe[data-staffic-embed="'+e.data.tool+'"]').forEach(function(f){if(f.contentWindow===e.source)f.style.height=Math.ceil(e.data.height)+"px"})});
</script>

Free to use with the link back to Staffic.

Time and Billing

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Staffic project details for Learning Portal: 140 budgeted hours, 94.61 spent, team, client and its 8 tasks

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