Offices
Clock in at the desk, not the door
Staff clock in on the computer they work at, so the record starts when the work does.
- All features
- Clocking In System
Team & attendanceFree, Standard and Elite
Clocking In System
Clocking in system for staff who work on computers
Staffic is a clocking in system that runs on the desktop timer your staff already use for time tracking. Starting the timer clocks a member in and the last stop of the day clocks them out, so there is no clocking in machine or signing in sheet to keep. Managers see every start, finish and hours worked by date.
- Free for up to 3 members
- No credit card
1/8Click Clock in / out
- Clock in
- The first timer start of the day
- Clock out
- The last timer stop of the day
- Clocks in from
- The Staffic desktop app on Windows, macOS or Linux
- Missed time
- Added by hand with a reason, and logged
- Export
- PDF or Excel
- Plans
- Every plan, Free included
In short
What is Staffic Clocking In System?
Staffic Clocking In System is the clocking in and out system inside the Staffic time tracker, on every plan. A member's first timer start of the day is their clock in and the last stop is their clock out. Managers check average clocking in times, add missed time with a reason, approve the hours and export the record to PDF or Excel for payroll.
How it works
Clocking in and out with the timer
A staff clocking in system that asks your team for nothing new: the timer they start for time tracking writes the record.
- 01Staff start the timerWhen a member starts the Staffic desktop app's timer, that first start of the day is their clock in.
- 02Work and breaksTime with the timer running counts. A lunch break with the timer off doesn't.
- 03Staff stop the timerThe last stop of the day is the clock out. If they forget, tracking stops on its own after 5 minutes without input.
- 04Managers check the dayFrom the next day, Attendance, Clock in / out lists everyone's clock in, clock out and time worked.
Clocking in system
A clocking in and out system with nothing to punch
Your staff already start a timer when they sit down to work. Staffic turns those starts and stops into the clocking in record.
Attendance, Clock in / out lists each finished day with the staff who worked it, earliest clock in first, and their clock out and time worked beside it. Filter by one or more members to see a single person's days.
- No clocking in machine, cards or signing in sheet
- Days counted in your organisation's time zone
- Staff see their own record, managers see the team
For any range of past days, Clock In/Out shows the average clock in, the average clock out and the average time worked per day. Pick a few members and the averages follow them, so a pattern of late starts is easy to see before you raise it.
- Average clock-in and clock-out for the range
- Average worked per member and day
- Ranges of up to 366 days
The desktop app stops tracking after 5 minutes with no keyboard or mouse input, or when the computer sleeps or locks. A timer left running at home time doesn't turn into a 14 hour day, and the clock out is the end of the last tracked time.
- Tracking stops after 5 minutes without input
- Also stops when the computer sleeps or locks
- Breaks with the timer off aren't counted
If someone starts work without the timer, an admin adds the missing time by hand with the project, the time range and a reason. Staff can add their own when you switch it on. The Manual Time report lists every addition and deletion with its reason.
- Admins can always add manual time
- One switch lets staff add their own
- Every change logged with its reason
Turn on timesheet approval and each finished day waits for a manager. Approve or reject a member's day, or reject part of one session, and the History tab keeps every decision.
- Approve or reject per member or per day
- Reject part of a session
- On every plan
Filter the record to the staff and pay period you need, then save it as a PDF or Excel file for staff files or a payroll check. Times stay in your organisation's time zone.
- PDF or Excel
- Only the members and dates you filtered
- Times in your organisation's time zone
Showing Every start and finish, day by day.
1/4Click Clock in / out
Control and privacy
You decide who sees clocking in times
The record holds tracked time only. When a member's timer is off, Staffic records nothing.
- Admins see every member's clocking in record, and staff see only their own
- Give a role the Attendance module in Settings, Access control to share the team's record with a manager
- Choose whether staff may add their own manual time
- Every manual change keeps its reason in the Manual Time report
- Days follow your organisation's time zone, wherever staff sit
Set it up
How to set up clocking in with Staffic
Five steps from sign up to your first clocking in record, on any plan.
Sign up and invite your staff by email. Clocking in works on every plan, Free included.
Start freeOpen your organisation and set its time zone, for example Europe/London, so each clock in lands on the right day.
OrganizationsEach member installs Staffic on Windows, macOS or Linux and signs in.
Download StafficChoose whether staff can add time they forgot to track, or leave it to admins.
Settings › Timesheets & approval › Manual timePick the dates and members, read the averages and export the record when you need it.
Attendance › Clock in / out
Specs and terms
Clocking In System at a glance
The facts behind the feature, and what each number on the Clocking In System page means.
Specifications
- Clock in
- The first timer start of the member's day
- Clock out
- The last timer stop of the member's day
- Time worked
- Tracked time only, breaks with the timer off left out
- Auto stop
- After 5 minutes without keyboard or mouse input, or when the computer sleeps or locks
- Averages
- Average clock-in, clock-out and time worked for the range
- Missed time
- Manual time with project, time range and reason
- Days shown
- Finished days, up to yesterday
- Range
- Up to 366 days at a time
- Export
- PDF or Excel
- App path
- Attendance > Clock in / out
- Plans
- Every plan
- Clock in09:52 AM
- When the member first started the desktop timer that day.
- Clock out06:17 PM
- When the member last stopped tracking that day, by hand or after 5 minutes without input.
- Average clock-in8:23 AM
- The mean clock in across the members and days in the range.
- Time worked7 h 14 m
- Hours with the timer running between clock in and clock out.
Who it’s for
A clocking in system for office, hybrid and remote staff
For managers who want start and finish times without a clocking in machine on the wall.
Hybrid and remote staff
One record for home and office days
The same desktop timer runs wherever someone works, and every day lands in your organisation's time zone.
Payroll and HR
Hours you can check before you pay
Approve each day, then export the clocking in record as PDF or Excel for staff files or a payroll check.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Clocking In System cost?
Clocking In System is included on every plan, Free included. You pay per active user only when your team grows past 3 members.
Compare every planFree
For freelancers and small teams, up to 3 members
$0forever
Get started free
No card needed.
Includes Clocking In SystemEvery core feature, for teams of up to 3 members.
Standard
Everything in Free, without the 3 member limit
$7.50per user / month, billed yearlySave 21%
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes Clocking In SystemEverything in Free without the 3 member limit.
Elite
For organizations running payroll, billing and approvals
$10per user / month, billed yearlySave 23%
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes Clocking In SystemEverything in Standard, plus Screen Recordings, Invoices, Clients and 1 more.
Prices in USD per active user. Billed monthly, Standard is $9.50 and Elite is $13 per user.
What is a clocking in system?
A clocking in system records when staff start and finish work, the job a clocking in machine or a signing in sheet used to do. Staffic does it with the desktop timer your staff use for time tracking: the first start of the day is the clock in and the last stop is the clock out.
How do staff clock in and out with Staffic?
With the Staffic desktop app's timer: it goes on when the working day starts and off when it ends. There is no separate clocking in button to press, and managers see each finished day under Attendance, Clock in / out.
Do I need a clocking in machine or cards?
No. Staffic runs on the computers your staff already work on, through its desktop app for Windows, macOS and Linux. The web app shows the record, so nothing needs to be fitted or handed out.
What happens if someone forgets to clock out?
The desktop app stops tracking after 5 minutes without keyboard or mouse input, or when the computer sleeps or locks. The clock out is then the end of their last tracked time, not the moment they come back the next morning.
Can I correct a missed clock in?
Yes. An admin adds the missing time by hand with the project, the time range and a reason, and staff can add their own if you allow it. The Manual Time report keeps every change with its reason.
Does clocking in software count breaks?
No. Time worked is the time the timer ran, so a break taken with the timer off is left out. Someone clocked in from 8:30 AM to 5:00 PM with a 30 minute lunch away from the timer shows 8 hours worked.
Can staff see their own clocking in record?
Yes. Each member sees their own days in the web app, while admins and roles with the Attendance module see the whole team. Everyone sees the same days because they follow your organisation's time zone.
Can I export clocking in records for payroll?
Yes. Filter Clock In/Out to the people and pay period you need, then export it as a PDF or Excel file. Turn on timesheet approval first if a manager should sign off each day.
How much does it cost to use Clocking In System?
Every plan includes Clocking In System. Free covers up to 3 members. Standard is $7.50 per user per month billed yearly or $9.50 billed monthly, and Elite is $10.00 per user per month billed yearly or $13.00 billed monthly.
Explore more
Explore more features
Clock In/Out
Clock In/Out records when each member starts and stops work from the desktop timer, with time worked per day and PDF or Excel export.
Attendance Tracking
Staffic is attendance tracking software for managers: who worked each day, clock-in and clock-out times, who's working now and planned leave.
Time and Attendance
Staffic is time and attendance software for remote and hybrid teams: tracked hours, clock-ins, leave, timesheet approval and payroll in one record.
Timesheet Approval
Approve or reject each member's tracked and manual time day by day, so hourly payroll pays only the hours you signed off.
Manual Time
Add the hours the timer missed with a project and a required reason, and see every manual add and deleted hour in the Manual Time report.
Daily Timesheet
Staffic's daily timesheet shows one member's tracked sessions for a day on a timeline, with project, task, start and end times and the day's total.
Free for up to 3 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No card for Free
- 7-day trial on paid plans
- Windows, macOS, Linux
