Small businesses
Retire the holiday spreadsheet
Set the allowance once and every approved request updates the person's days left on its own.
- All features
- Staff Holiday Planner
Team & attendanceFree, Standard and Elite
Staff Holiday Planner
Staff holiday planner for booking annual leave
Staffic is a staff holiday planner inside the time tracker your team already uses. Staff book holiday with the dates and a reason, a manager approves or rejects it, and approved days come off that person's annual leave allowance. Each month shows who took how many days.
- Free for up to 3 members
- No credit card
1/8Click Apply for leave
- Booking
- A date range and a reason
- Approved by
- Admins and managers you choose
- Allowance
- One for everyone, or a different one per person
- Year view
- Days taken per member, January to December
- Who sees it
- Managers see the team, staff their own
- Plans
- Every plan, Free included
In short
What is Staffic Staff Holiday Planner?
Staffic Staff Holiday Planner is the annual leave tracker inside Staffic, on every plan. Staff book holiday with a date range and a reason. An admin or a manager whose role includes Leave Management approves or rejects it, and the member is notified. Approved days come off their holiday allowance, and the Balances tab shows every member's days taken for each month of the year.
How it works
Annual leave planning in four steps
Set the allowance once and staff can book holiday the same day.
- 01Set the allowanceEnter the holiday days a year for everyone, and a different number for anyone who needs one.
- 02Staff book holidayEach person chooses their first and last day off and adds a reason, and the request waits as Pending.
- 03A manager answersA line manager or an admin says yes or no, and the member gets a notification.
- 04The allowance updatesApproved days come off the member's allowance and show in the months they fall in.
Staff holiday planner
Holiday management software next to your team's hours
Holiday requests, approvals and allowances live in Staffic with the time your team tracks, so nobody needs a separate holiday spreadsheet.
Under Attendance, Leave, staff click Apply for leave, pick the first and last day and write a reason. Their requests list shows each one's dates, days and status.
- Pending, Approved or Rejected at a glance
- Days counted from the dates picked
- Two requests can't cover the same day
Holiday requests from the whole team wait in the Requests tab with their dates, days and reason. A line manager with Leave Management access, or any admin, gives each one a yes or no, and the member is notified. Managers can't answer their own request, and going over someone's allowance asks for a confirmation first.
- Approve or reject with one click
- The member is notified of the answer
- More days than are left needs a confirmation
Set Global leave, the holiday days a year for everyone, then give anyone with a different allowance their own number. Each member's profile shows days available, days taken this year and a month by month breakdown, and Edit leaves corrects a balance by hand.
- One allowance for the whole team
- A different number for one person
- Correct a balance with Edit leaves
The Balances tab is the annual leave planner view: one row per member, with the days taken in every month from January to December, the total taken and the days still available.
- Every member on one screen
- Days taken per month, January to December
- Days left beside each name
Connect Slack and, with its leave requests update on (it starts on), each new holiday request is posted to the channel you pick and sent to the admins as a direct message. Managers see it where they already talk and answer it in Staffic.
- A post in your chosen channel
- A direct message to admins
- On every plan
Showing Staff book their own holiday.
1/5Click Apply for leave
Control and privacy
You decide who approves holiday
Staff see their own holiday. Managers see the team's only when you give their role access.
- Staff see only their own requests and allowance
- Give a manager's role Leave Management in Settings, Access control so they can approve holiday
- A manager can't approve their own holiday
- Set one allowance for everyone and change it for one person
- Rejecting or deleting an approved request gives its days back
Set it up
How to set up holiday booking in Staffic
Five steps from sign up to your first approved holiday, on any plan.
Sign up and invite your team by email. Holiday booking is on every plan, Free included.
Start freeType the Global leave days, the holiday days a year for everyone. Set Leave days on a member who gets a different number.
Settings › Activity & privacyAdmins can always approve. Tick Leave Management for a manager's role so they can answer holiday requests too.
Settings › Access controlStaff click Apply for leave, pick their dates and write a reason.
Attendance › Leave › My requestsSay yes or no to each booking, then use the Balances tab to see who is off in which month.
Attendance › Leave › Requests
Specs and terms
Staff Holiday Planner at a glance
The facts behind the feature, and what each number on the Staff Holiday Planner page means.
Specifications
- Booking
- A date range and a reason
- Days counted
- Every calendar day in the range, weekends included
- Overlaps
- A new request can't cover days already pending or approved
- Months
- A request across two months counts in each
- Statuses
- Pending, Approved or Rejected
- Approvers
- Admins and roles with Leave Management
- Over the allowance
- Needs a confirmation, then the balance can go below 0
- Allowance
- Global leave days a year, or Leave days per member
- Slack
- New requests posted to a channel and sent to admins
- App path
- Attendance > Leave
- Plans
- Every plan, including Free
- Days2 days
- The calendar days in a holiday request, counting the first and last day.
- Available6
- Holiday days still to take this year, after approved requests.
- Taken4
- Approved holiday days used so far this year.
- PendingPending
- Holiday booked but not yet answered by a manager.
Who it’s for
A holiday planner for teams without an HR system
For small businesses and remote teams that book holiday by email, chat or a shared spreadsheet today.
Remote teams
Holiday requests that don't get lost
Holiday booked from home or the office lands in one Requests tab, and Slack can post each new one to your team channel.
Line managers
Approve your own team's holiday
Give a line manager's role Leave Management and they answer requests without waiting for an admin.
Customer stories
What our users say
Stop juggling tools. Staffic gives your team time tracking, projects, payroll and performance analytics in one platform.
Try Staffic for free“Staffic.io brings transparency without micromanagement. Our team feels trusted, and productivity has never been higher.”
Pricing
How much does Staffic Staff Holiday Planner cost?
Staff Holiday Planner is included on every plan, Free included. You pay per active user only when your team grows past 3 members.
Compare every planFree
For freelancers and small teams, up to 3 members
$0forever
Get started free
No card needed.
Includes Staff Holiday PlannerEvery core feature, for teams of up to 3 members.
Standard
Everything in Free, without the 3 member limit
$7.50per user / month, billed yearlySave 21%
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes Staff Holiday PlannerEverything in Free without the 3 member limit.
Elite
For organizations running payroll, billing and approvals
$10per user / month, billed yearlySave 23%
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes Staff Holiday PlannerEverything in Standard, plus Screen Recordings, Invoices, Clients and 1 more.
Prices in USD per active user. Billed monthly, Standard is $9.50 and Elite is $13 per user.
What is a staff holiday planner?
A staff holiday planner is where a team books time off and a manager sees who is away and when. In Staffic, staff book holiday under Attendance, Leave, a manager approves it, and the Balances tab shows each person's holiday month by month, next to the hours they track.
How do staff book annual leave in Staffic?
Each member books their own holiday with Apply for leave: the first and last day, then a reason. The request waits as Pending, and the member sees the answer in their requests list and as a notification.
How is each person's holiday allowance set?
You enter Global leave, the holiday days a year for everyone, in Settings, Activity & privacy. Anyone who gets a different number, such as a part time member, gets their own Leave days value, and approved holiday comes off whichever applies.
Can I see who is on holiday each month?
Yes, on the Balances tab: one row per person, a column per month and the days left at the end. It is a table rather than a wall chart or calendar, and the Requests tab gives each booking's exact dates.
Does it handle bank holidays and weekends?
Staffic has no bank holiday calendar, and a request counts every calendar day in its range, weekends included. Book a Monday to Friday week as one request and it counts 5 days; for a longer break, book each week separately so the weekend isn't counted.
Can staff check how much holiday they have left?
Yes. Each member sees their own requests with their status, and their profile shows days available, days taken this year and a month by month breakdown. Managers see the same for the whole team on the Balances tab.
What happens if someone books more holiday than they have left?
Approving it asks for a confirmation first. If you go ahead, the balance goes below zero, so the shortfall is visible on the member's profile.
Can holiday requests show up in Slack?
Yes. With Slack connected and its leave requests update on, each new request is posted to the channel you pick and sent to the admins as a direct message. The answer is still given in Staffic.
How much does it cost to use Staff Holiday Planner?
Every plan includes Staff Holiday Planner. Free covers up to 3 members. Standard is $7.50 per user per month billed yearly or $9.50 billed monthly, and Elite is $10.00 per user per month billed yearly or $13.00 billed monthly.
Explore more
Explore more features
Leave Management
Members request time off with dates and a reason, admins approve or reject it, and each member's leave balance updates on its own.
Absence Management
Staffic is absence management software for small teams: see who didn't start work, record each absence with a reason and count absence per person.
Time and Attendance
Staffic is time and attendance software for remote and hybrid teams: tracked hours, clock-ins, leave, timesheet approval and payroll in one record.
Members
Members lists every person with their projects, pay and approval switch, and holds invitations, join requests and each member's page.
Slack
Post the daily team summary, leave requests and budget alerts to Slack, send personal updates as DMs and check hours with /staffic.
Settings
Settings is where admins choose what Staffic tracks, set timesheet rules and build Access control roles, with each switch marked by its plan.
Free for up to 3 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No card for Free
- 7-day trial on paid plans
- Windows, macOS, Linux
