Product and dev teams
Track the task, not the timer
People work from the Staffic desktop app; ClickUp shows the hours on each task and in its own timesheets.
- All integrations
- ClickUp
IntegrationsFree, Standard and Elite
ClickUp
ClickUp time tracking with Staffic: real hours on every task
Staffic brings the tasks of your ClickUp lists in as Staffic tasks, your team tracks time on them with the Staffic desktop app, and the hours go back to ClickUp as time entries. Admins connect ClickUp once in Settings > Integrations, on every Staffic plan, including Free.
- Free for up to 2 members
- No credit card
1/4Click Connect on ClickUp
- Plans
- Every plan, including Free
- Brings in
- Tasks and subtasks from the lists you pick
- Sync
- Every 15 minutes, or Sync now
- Time back
- A ClickUp time entry per person, task and day
- Set up by
- Admins, in the Integrations settings
In short
What is the Staffic ClickUp integration?
Staffic ClickUp time tracking is the ClickUp integration in Staffic. It imports the tasks and subtasks of the ClickUp lists you pick as Staffic tasks, so people track time on them with activity levels and optional screenshots, then writes the time back as one ClickUp time entry per person, task and day. It syncs every 15 minutes and is included in every plan.
How it works
How ClickUp time tracking works in Staffic
Plan in ClickUp, track in Staffic, see the hours back in ClickUp.
- 01Connect ClickUpAn admin clicks Connect on the ClickUp card in Staffic and picks the ClickUp Workspace.
- 02Choose listsSet each list to a new Staffic project, an existing one or Don't sync, then save.
- 03Track time on tasksPeople start the timer on an imported task in the Staffic desktop app, like any other task.
- 04Time entries appear in ClickUpEvery 15 minutes, or on Sync now, Staffic updates one time entry per person, task and day.
ClickUp time tracking
Connect ClickUp, then pick the lists
Approve Staffic in ClickUp, choose which lists to bring in, and their tasks and subtasks become Staffic tasks your team tracks time on.
Lists show as Workspace / Space / Folder, so you can tell them apart. Each list you choose syncs into a new Staffic project or one you already have; the first sync brings its open tasks and subtasks.
- Lists from your ClickUp Workspaces
- Tasks and subtasks
- A new or existing Staffic project for each list
Each task arrives with its name, description, status, due date and assignee, plus a link back to ClickUp and its custom task ID when it has one. After the first sync, closed tasks come in too, so Done matches ClickUp.
- Subtasks come in as tasks of the same project
- Edits you make in Staffic stay in Staffic
- Assigned people see the task in the desktop app
Staffic keeps one ClickUp time entry per person, task and day, equal to Staffic's total for the last 31 days. It shows in the task's Track time field and in ClickUp's own timesheets, marked as not billable.
- One entry per person, task and day
- Whole minutes, at least 1 minute
- Approved days only, for members who need approval
When the person who connected ClickUp is a Workspace owner or admin, each entry is filed under the member who did the work, with the note Tracked in Staffic. Otherwise it is filed under the connecting account, with the member's name in the note.
- People matched by email, or linked by hand
- Owner or admin connection files entries per person
- The note always names who tracked the time
Showing Pick the ClickUp lists to sync.
1/5Click Connect on ClickUp
Control and privacy
Admins and members stay in control
ClickUp stays where tasks are planned; Staffic only adds time entries.
- Only admins connect ClickUp, choose lists and disconnect it.
- Send tracked time back is a switch: turn it off and tasks still import.
- Set a list to Don't sync to keep it out of Staffic.
- Members who need timesheet approval send only approved days.
- Staffic never edits a ClickUp task, only its own time entries.
- Disconnect stops syncing; imported tasks and written entries stay.
Set it up
How to connect ClickUp to Staffic
Four steps in Settings. Connect with a ClickUp Workspace owner or admin account so time entries are filed under each person.
In Staffic, go to Settings > Integrations and click Connect on the ClickUp card.
Settings › IntegrationsClickUp asks which Workspace Staffic may use. Pick it and connect, and you're back in Staffic with the ClickUp panel open.
ClickUp authorization pageSet each list to New Staffic project, an existing project or Don't sync, check the People section, then click Save.
Settings › Integrations › ClickUp › ManageClick Sync now to bring the tasks in right away. After that, Staffic syncs every 15 minutes on its own.
Settings › Integrations › ClickUp
1Settings › Integrations
Compare
ClickUp's own time tracking vs Staffic with ClickUp
ClickUp has native time tracking. Staffic adds automatic tracking from the desktop app and writes the result into the same ClickUp time entries.
Swipe the table to compare
| Compare | ClickUp time trackingBuilt in | Staffic with ClickUpIntegration |
|---|---|---|
| How time is recorded | Timer in the task or a global timer, or typed in | Staffic desktop timer on the imported task |
| Free plan | Free Forever: 100 uses of time tracking | Free for up to 2 members |
| Screenshots | ClickUp says its time tracking doesn't take screenshots | Optional, only while the timer runs |
| Activity levels | Not listed | Keyboard and mouse activity for every 10 minutes |
| Timesheet approval | Business plan and higher, limited on Business | Every Staffic plan |
| Where the time ends up | ClickUp time entries and Timesheets | ClickUp time entries, plus Staffic timesheets and reports |
ClickUp facts from ClickUp's help center and pricing page, read 2026-10-15: help.clickup.com/hc/en-us/articles/29754533547415, help.clickup.com/hc/en-us/articles/6304291811479, help.clickup.com/hc/en-us/articles/21302696626967 and clickup.com/pricing. Not listed means those pages don't mention it.
Specs and terms
ClickUp integration at a glance
The facts behind the feature, and what each number on the ClickUp integration page means.
Specifications
- Brings in
- Tasks and subtasks from the ClickUp lists you pick
- Sync
- Every 15 minutes, plus Sync now
- First import
- Open tasks; later syncs include closed ones
- Task fields
- Name, description, status, due date, assignee, custom task ID and link
- Time back
- A time entry per person, task and day, not billable
- Kept in step
- The last 31 days
- Rounding
- Whole minutes, at least 1 minute
- Lists
- Up to 100 per connection
- Plans
- Free, Standard and Elite
- Time entry1h 25m
- ClickUp's record of time on a task. Staffic keeps one per person, task and day, shown in the task's Track time field.
- List pathDeveloperlook / Team Space
- Where a list sits in ClickUp (Workspace, Space and Folder), shown under each list in the Staffic panel.
- Custom task IDClickUp
- ClickUp's own task ID when your Workspace uses custom IDs. Without one, the badge on the task just says ClickUp.
- Matched by emailMatched by email
- A ClickUp user linked to the Staffic member with the same email, so their tasks are assigned to that member.
- Waiting for the first syncWaiting for the first sync
- A list you just saved. Its tasks come in on the next sync, or right away with Sync now.
- Needs attentionNeeds attention
- Staffic can't reach ClickUp any more, for example after access was removed. Reconnect from the ClickUp card.
Who it’s for
Who uses Staffic with ClickUp?
Teams that plan in ClickUp and want hours recorded without starting a ClickUp timer.
Agencies and studios
Client lists with real hours
Sync each client list into its own Staffic project and watch hours against the budget.
Remote teams
Approved hours only
Turn on timesheet approval and only the days a manager approved become ClickUp time entries.
Pricing
How much does the Staffic ClickUp integration cost?
the Staffic ClickUp integration is included on every plan, Free included. You pay per active user only when your team grows past 2 members.
Compare every planFree
For freelancers and small teams, up to 2 members
$0forever
Get started free
No card needed.
Includes the Staffic ClickUp integrationEvery core feature, for teams of up to 2 members.
Standard
Everything in Free, without the 2 member limit
Offer price until October 30, 2026, then $7.50
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes the Staffic ClickUp integrationEverything in Free without the 2 member limit.
Elite
For organizations running payroll, billing and approvals
Offer price until October 30, 2026, then $10
Start 7-day free trial
Card at checkout. Cancel within 7 days and pay nothing.
Includes the Staffic ClickUp integrationEverything in Standard, plus Screen Recordings, Invoices, Clients and 1 more.
Prices in USD per active user. Billed monthly, Standard is $9.50 and Elite is $13 per user.
FAQ
Frequently asked questions
Clear answers to common questions about ClickUp integration.
Read the ClickUp integration guideDoes ClickUp have time tracking?
Yes. ClickUp has native time tracking: a timer and a Track Time field in each task, according to ClickUp's help center. Staffic connects to it, so the hours your team tracks in Staffic appear as ClickUp time entries.
Does the ClickUp free plan include time tracking?
Yes, with a limit. ClickUp's help center lists time tracking on Free Forever for 100 uses, and without a use limit on paid plans. The Staffic integration itself is on every Staffic plan, including Free for up to 2 members.
Does ClickUp time tracking take screenshots?
No. ClickUp's help center says its time tracking doesn't take screenshots. Staffic can take screenshots while the timer runs, if your admin turns them on, and the time still goes back to ClickUp as time entries.
How do you track time in ClickUp with Staffic?
Connect ClickUp in Settings > Integrations and pick the lists to sync. Each person starts the timer on their task in the Staffic desktop app, and within 15 minutes the time shows in the task's Track time field.
Where is the time tracker in ClickUp?
In a task, it's the Track Time field near the top, and a running timer also shows in ClickUp's toolbar, according to ClickUp's help center. Time entries from Staffic show in that same field.
How do you review time tracked in ClickUp?
ClickUp's Timesheets hub shows your own and everyone's time entries, according to ClickUp's help center. Staffic adds its timesheets, approval and reports on the same hours, by member, project and task.
What happens if I disconnect ClickUp?
Syncing stops and Staffic no longer reaches your ClickUp Workspace. Imported tasks stay in Staffic and the time entries already written stay in ClickUp.
How much does it cost to use the Staffic ClickUp integration?
Every plan includes the Staffic ClickUp integration. Free covers up to 2 members. Standard is $7.50 per user per month billed yearly ($3.80 during the current offer, until October 30, 2026) or $9.50 billed monthly, and Elite is $10.00 per user per month billed yearly ($4.80 during the current offer, until October 30, 2026) or $13.00 billed monthly.
Explore more
Integrations and features that work with it
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Tasks holds the work inside each project, with estimates, assignees, due dates and time worked, in table, board, Gantt, calendar and workload views.
Projects
Projects tracks time per project, task and member, with status and task progress, plus budgets and billing on every plan.
Timesheet Approval
Approve or reject each member's tracked and manual time day by day, so hourly payroll pays only the hours you signed off.
Jira
Import Jira issues as Staffic tasks and send the time your team tracks back to each issue as a Jira worklog.
Trello
Bring Trello cards into Staffic as tasks, track time on them with the desktop app and post the hours back to each card.
Asana
Bring Asana tasks into Staffic, track time on them with the desktop app and send the hours back as Asana time entries.
Free for up to 2 members
See the work, not just the hours.
Create your workspace, invite your team, and the first timesheet builds itself.
- No card for Free
- 7-day trial on paid plans
- Windows, macOS, Linux
